Northshore School District - HVAC Air Filters - RFQ# 2026-08-28 (2026)
Northshore School DistrictSchool · Bothell, WA- Due
- Aug 28, 2026
- Deadline passed
- Posted
- Aug 13, 2026
- Contract term
- 1 year
The 30-second brief
Northshore School District No. 417 is soliciting quotes for just-in-time or will-call HVAC air filters for District facilities in Bothell, Washington. The estimated value of the contract is $100,000. The scope includes furnishing and delivering new HVAC air filters meeting applicable ASHRAE standards, including standard pleated, high-capacity MERV 8A/10 and MERV 13, and heavy-duty MERV 9 filters across various dimensions and custom sizes. The initial contract term is one year, with options for up to four additional annual renewals. Quotes are due by August 28, 2026, at 10 AM, and must be submitted via email through the specified filedrop portal. Evaluation factors include compliance with specifications, total cost, delivery schedule, product quality, and supplier responsibility.
New HVAC air filters meeting specifications in Attachment A Cost Proposal, Including standard pleated filters (MERV 8), High-capacity pleated filters (MERV 8A/10 and MERV 13), Heavy-duty pleated filters (MERV 9), And custom or special-order sizes.
Compliance with specifications, Total cost, Delivery schedule, Product quality, Supplier responsibility and performance history
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Summary
Northshore School District No. 417 is soliciting quotes for just-in-time or will-call HVAC air filters for District facilities in Bothell, Washington.
The estimated value of the contract is $100,000. The scope includes furnishing and delivering new HVAC air filters meeting applicable ASHRAE standards, including standard pleated, high-capacity MERV 8A/10 and MERV 13, and heavy-duty MERV 9 filters across various dimensions and custom sizes. The initial contract term is one year, with options for up to four additional annual renewals. Quotes are due by August 28, 2026, at 10 AM, and must be submitted via email through the specified filedrop portal. Evaluation factors include compliance with specifications, total cost, delivery schedule, product quality, and supplier responsibility.
EVALUATION CRITERIA
5- Compliance with specifications
- Total cost
- Delivery schedule
- Product quality
- Supplier responsibility and performance history
REQUIRED DELIVERABLES
New HVAC air filters meeting specifications in Attachment A Cost Proposal, Including standard pleated filters (MERV 8), High-capacity pleated filters (MERV 8A/10 and MERV 13), Heavy-duty pleated filters (MERV 9), And custom or special-order sizes.
REQUIRED ATTACHMENTS
4- ATTACHMENT A: Cost Proposal
- ATTACHMENT B: Bid Certification
- ATTACHMENT C: Cooperative Purchasing Information
- Signed Amendment Document
- Submit to
- https://mailfile.nsd.org/filedrop/bids
- Duration
- 60 months
- Scope location
- Bothell, WA
Questions about this RFQ
How do I respond to this RFQ from Northshore School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://mailfile.nsd.org/filedrop/bids.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Northshore School District in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: New HVAC air filters meeting specifications in Attachment A Cost Proposal, Including standard pleated filters (MERV 8), High-capacity pleated filters (MERV 8A/10 and MERV 13), Heavy-duty pleated filters (MERV 9), And custom or special-order sizes.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Compliance with specifications, Total cost, Delivery schedule, Product quality, Supplier responsibility and performance history" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Northshore School District?
All active and historical solicitations from Northshore School District are tracked and searchable. As a school agency, Northshore School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: ATTACHMENT A: Cost Proposal, ATTACHMENT B: Bid Certification, ATTACHMENT C: Cooperative Purchasing Information, Signed Amendment Document. Review the full document from Northshore School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bothell, WA. Review the full solicitation for detailed scope requirements.