North East Independent School District Vent-A-Hood Cleaning Service RFP 08-27, 2026
North East Independent School DistrictSchool · San Antonio, TX- Due
- Nov 13, 2026
- 11 days left
- Posted
- Oct 28, 2026
- Contract term
- 1 year
The 30-second brief
North East Independent School District (NEISD) is soliciting proposals for as-needed vent-a-hood cleaning services in cafeteria kitchens and homemaking classrooms in San Antonio, Texas, under solicitation number 08-27. The scope of work requires semi-annual cleanings following NFPA96 standards, comprising one full-cleaning during June and July (including fans, ducts, screens, back flow air, and hood surfaces) and one partial cleaning during the school year (filters and hood only). The initial contract term is for one (1) year with options to renew for four (4) additional one-year periods. Proposals are due by November 13, 2026, at 1:00 PM CT. Mandatory site visits are scheduled for November 6, 2026, with an RSVP deadline of November 4, 2026. Questions must be submitted via the Ionwave portal by November 9, 2026. Required submissions include a Certificate of Insurance, Conflict of Interest Questionnaire (CIQ), Hold Harmless Agreement, HB 1295 Certificate of Interested Parties, Contractor Fingerprinting Packet, Vendor Inquiry Form, W-9, chemicals list, cleaning procedure, cleaning price sheet, and proposed cleaning schedule.
Purchase price (20 points), reputation of the vendor and of the vendor’s goods and services (10 points), quality of the vendor’s goods or services (20 points), extent to which the goods or services meet the District’s needs (10 points), vendor’s past relationship with the District (10 points), total long-term cost to the District (20 points), principal place of business in Texas or employs at least 500 persons in Texas (10 points)
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Summary
North East Independent School District (NEISD) is soliciting proposals for as-needed vent-a-hood cleaning services in cafeteria kitchens and homemaking classrooms in San Antonio, Texas, under solicitation number 08-27.
The scope of work requires semi-annual cleanings following NFPA96 standards, comprising one full-cleaning during June and July (including fans, ducts, screens, back flow air, and hood surfaces) and one partial cleaning during the school year (filters and hood only). The initial contract term is for one (1) year with options to renew for four (4) additional one-year periods. Proposals are due by November 13, 2026, at 1:00 PM CT. Mandatory site visits are scheduled for November 6, 2026, with an RSVP deadline of November 4, 2026. Questions must be submitted via the Ionwave portal by November 9, 2026. Required submissions include a Certificate of Insurance, Conflict of Interest Questionnaire (CIQ), Hold Harmless Agreement, HB 1295 Certificate of Interested Parties, Contractor Fingerprinting Packet, Vendor Inquiry Form, W-9, chemicals list, cleaning procedure, cleaning price sheet, and proposed cleaning schedule.
EVALUATION CRITERIA
Purchase price (20 points), reputation of the vendor and of the vendor’s goods and services (10 points), quality of the vendor’s goods or services (20 points), extent to which the goods or services meet the District’s needs (10 points), vendor’s past relationship with the District (10 points), total long-term cost to the District (20 points), principal place of business in Texas or employs at least 500 persons in Texas (10 points)
REQUIRED ATTACHMENTS
11- Certificate of Insurance
- Completed Conflict of Interest Questionnaire (CIQ)
- Completed Hold Harmless Agreement
- HB 1295- Certificate of Interested Parties
- Completed Contractor Fingerprinting Packet
- Completed Vendor Inquiry
- Completed W-9
- Chemicals List
- Cleaning Procedure
- Cleaning Price Sheet
- Proposed Cleaning Schedule
- Submit to
- https://neisd.ionwave.net/PublicDetail.aspx?bidID=324&SourceType=1
- Duration
- 60 months
- Scope location
- San Antonio, TX
Questions about this RFP
How do I respond to this RFP from North East Independent School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 13, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://neisd.ionwave.net/PublicDetail.aspx?bidID=324&SourceType=1.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including North East Independent School District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Purchase price (20 points), reputation of the vendor and of the vendor’s goods and services (10 points), quality of the vendor’s goods or services (20 points), extent to which the goods or services me..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from North East Independent School District?
All active and historical solicitations from North East Independent School District are tracked and searchable. As a school agency, North East Independent School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 13, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificate of Insurance, Completed Conflict of Interest Questionnaire (CIQ), Completed Hold Harmless Agreement, HB 1295- Certificate of Interested Parties, Completed Contractor Fingerprinting Packet,. Review the full document from North East Independent School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: San Antonio, TX. Review the full solicitation for detailed scope requirements.