NH Department of Environmental Services - Jody Connor Limnology Center Login Database - DoIT RFP# 2026-093, 2026
New Hampshire Department of Environmental Services | State of New HampshireState · Concord, NH- Due
- Oct 23, 2026
- Deadline passed
- Posted
- Sep 10, 2026
- Contract term
- 5 years
- Primary contact
- Kirsten Hugger
- (603) 271-8178
The 30-second brief
The New Hampshire Department of Environmental Services (NHDES) is seeking proposals for a modern Laboratory Information Management Services (LIMS) platform or similar technological approach to replace the current Microsoft Access login database for the Jody Connor Limnology Center (JCLC). The system will document, track, and retain multiple data types including physical, chemical, biological, tissue, habitat, and continuous profile samples, while maintaining a two-way synchronization and data flow into the Oracle-based Environmental Monitoring Database (EMD). Key features include automated sample ID generation, chain-of-custody and label printing, CSV/HTML file import from field instruments like In-Situ AquaTroll sondes and Agilent Cary60 spectrophotometers, role-based security, and integration with EMD picklists. Vendors must comply with NIST SP 800-171 controls, state prohibited technologies lists, and WCAG 2.1 Level AA accessibility. The deadline for proposal submissions is October 23, 2026, at 4:00 PM ET, with a non-mandatory vendor conference scheduled for October 5, 2026.
Provide Software Licenses if needed, Provide Fully Tested Data Conversion Software, Provide Software Installed, Configured, And Operational to Satisfy State Requirements, Conduct Integration Testing, Conduct User Acceptance Testing, Perform Production Tests, Test In-Bound and Out-Bound Interfaces, Conduct System Performance (Load/Stress) Testing, Certification of 3rd Party Pen Testing and Application Vulnerability Scanning, Online system creating, Tracking, Recording, And retaining all sample activity data types in Production Environment for verified users, Two-way communication with EMD established and maintained, Provide Tools for Backup and Recovery of all Applications and Data, Conduct Training, Cutover to New Software, Provide Documentation, Execute Security Plan, Ongoing Hosting Support, Ongoing Support & Maintenance, Conduct Project Exit Meeting
Proposed Solution (25), Vendor's Technical, Service and Project Management (25), Vendor Company (20), Staffing Qualifications (15), FedRAMP/GovRAMP Authorization Status (15), Price Proposal Potential Maximum Points (10)
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Summary
The New Hampshire Department of Environmental Services (NHDES) is seeking proposals for a modern Laboratory Information Management Services (LIMS) platform or similar technological approach to replace the current Microsoft Access login database for the Jody Connor Limnology Center (JCLC).
The system will document, track, and retain multiple data types including physical, chemical, biological, tissue, habitat, and continuous profile samples, while maintaining a two-way synchronization and data flow into the Oracle-based Environmental Monitoring Database (EMD). Key features include automated sample ID generation, chain-of-custody and label printing, CSV/HTML file import from field instruments like In-Situ AquaTroll sondes and Agilent Cary60 spectrophotometers, role-based security, and integration with EMD picklists. Vendors must comply with NIST SP 800-171 controls, state prohibited technologies lists, and WCAG 2.1 Level AA accessibility. The deadline for proposal submissions is October 23, 2026, at 4:00 PM ET, with a non-mandatory vendor conference scheduled for October 5, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
Provide Software Licenses if needed, Provide Fully Tested Data Conversion Software, Provide Software Installed, Configured, And Operational to Satisfy State Requirements, Conduct Integration Testing, Conduct User Acceptance Testing, Perform Production Tests, Test In-Bound and Out-Bound Interfaces, Conduct System Performance (Load/Stress) Testing, Certification of 3rd Party Pen Testing and Application Vulnerability Scanning, Online system creating, Tracking, Recording, And retaining all sample activity data types in Production Environment for verified users, Two-way communication with EMD established and maintained, Provide Tools for Backup and Recovery of all Applications and Data, Conduct Training, Cutover to New Software, Provide Documentation, Execute Security Plan, Ongoing Hosting Support, Ongoing Support & Maintenance, Conduct Project Exit Meeting
REQUIRED ATTACHMENTS
8- Technical Proposal
- Proposal Transmittal Form Letter
- Price Proposal
- VPAT 2.5 WCAG (November 2023)
- Certificate of Good Standing
- Certificate of Authority/Vote
- Certificate of Insurance
- Workers' Compensation coverage
REQUIRED STAFFING
4- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- Concord, NH
- Reported agency
- State of New Hampshire
Questions about this RFP
How do I respond to this RFP from New Hampshire Department of Environmental Services | State of New Hampshire?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Kirsten Hugger.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including New Hampshire Department of Environmental Services | State of New Hampshire in NH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kirsten Hugger at (603) 271-8178. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Database Administrator, Software Developer, Software Quality Assurance Analyst and Tester, Network and Computer Systems Administrator. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Provide Software Licenses if needed, Provide Fully Tested Data Conversion Software, Provide Software Installed, Configured, And Operational to Satisfy State Requirements, Conduct Integration Testing, Conduct User Acceptance Testing, Perform Production Tests, Test In-Bound and Out-Bound Interfaces, C. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposed Solution (25), Vendor's Technical, Service and Project Management (25), Vendor Company (20), Staffing Qualifications (15), FedRAMP/GovRAMP Authorization Status (15), Price Proposal Potential..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from New Hampshire Department of Environmental Services | State of New Hampshire?
All active and historical solicitations from New Hampshire Department of Environmental Services | State of New Hampshire are tracked and searchable. As a state agency, New Hampshire Department of Environmental Services | State of New Hampshire regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Technical Proposal, Proposal Transmittal Form Letter, Price Proposal, VPAT 2.5 WCAG (November 2023), Certificate of Good Standing, Certificate of Authority/Vote, Certificate of Insurance, Workers' Com. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from New Hampshire Department of Environmental Services | State of New Hampshire for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Concord, NH. Review the full solicitation for detailed scope requirements.