Newark Board of Education Cafeteria Food Items II RFQ 10339 - 2026
Newark Public School DistrictSchool · Newark, NJ- Due
- Sep 22, 2026
- Deadline passed
- Posted
- Aug 28, 2026
- Contract term
- 1 year
- Primary contact
- Susan Balbosa
- (973) 733-7170
The 30-second brief
The Newark Board of Education (NBOE) is soliciting electronic quotations for Solicitation 10339, Cafeteria Food Items II. This is a one-year contract with an option to renew for one additional year. The scope includes inside delivery of food products to approximately 71 school cafeterias/kitchens in Newark, NJ. Bidders must submit pricing and required documents through the EC Sourcing Group’s Flex RFP electronic bidding system. Requirements include Child Nutritional (CN) labels, samples for alternate brand names, a valid Board of Health Inspection Report, and various compliance forms (Buy American, Political Contribution Disclosure, etc.). A virtual pre-submission meeting is scheduled for September 4, 2026, at 10:00 a.m. EST. Quotations are due by 12:00 p.m. EST on Tuesday, September 22, 2026.
Signed Quotation, Pricing, Child Nutritional Labels, Samples, Buy American Provision Certification of Origin, W9, Board of Health Inspection Report, NJ Business Registration Certificate
Unit price, capability to provide services, variety/wholesomeness/palatability of food, suitability of packaging, background and experience, production facilities, similar accounts, origin of items
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Summary
The Newark Board of Education (NBOE) is soliciting electronic quotations for Solicitation 10339, Cafeteria Food Items II. This is a one-year contract with an option to renew for one additional year.
The scope includes inside delivery of food products to approximately 71 school cafeterias/kitchens in Newark, NJ. Bidders must submit pricing and required documents through the EC Sourcing Group’s Flex RFP electronic bidding system. Requirements include Child Nutritional (CN) labels, samples for alternate brand names, a valid Board of Health Inspection Report, and various compliance forms (Buy American, Political Contribution Disclosure, etc.). A virtual pre-submission meeting is scheduled for September 4, 2026, at 10:00 a.m. EST. Quotations are due by 12:00 p.m. EST on Tuesday, September 22, 2026.
EVALUATION CRITERIA
8- Unit price
- Capability to provide services
- Variety/wholesomeness/palatability of food
- Suitability of packaging
- Background and experience
- Production facilities
- Similar accounts
- Origin of items
REQUIRED DELIVERABLES
8- Signed Quotation
- Pricing
- Child Nutritional Labels
- Samples
- Buy American Provision Certification of Origin
- W9
- Board of Health Inspection Report
- NJ Business Registration Certificate
REQUIRED ATTACHMENTS
10- Political Contribution Disclosure Form
- Statement of Ownership Disclosure
- Non-Collusion Affidavit
- Newark Board of Education Vendor Set-Up Form
- Sub-Contractor Disclosure Form
- Attachment A Buy American Provision Certification of Origin
- Attachment B School Listing
- Attachment C Voucher Sample
- Attachment D Liquidated Damages
- Attachment E Tutorial Video Transcripts
- Submit to
- https://npssourcing.com/
- Duration
- 24 months
- Scope location
- Newark, NJ
- Reported agency
- Newark Board of Education
Questions about this RFQ
How do I respond to this RFQ from Newark Public School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 22, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://npssourcing.com/. For questions, contact Susan Balbosa.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Newark Public School District in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Susan Balbosa at (973) 733-7170. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Signed Quotation, Pricing, Child Nutritional Labels, Samples, Buy American Provision Certification of Origin, W9, Board of Health Inspection Report, NJ Business Registration Certificate. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Unit price, capability to provide services, variety/wholesomeness/palatability of food, suitability of packaging, background and experience, production facilities, similar accounts, origin of items" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Newark Public School District?
All active and historical solicitations from Newark Public School District are tracked and searchable. As a school agency, Newark Public School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Political Contribution Disclosure Form, Statement of Ownership Disclosure, Non-Collusion Affidavit, Newark Board of Education Vendor Set-Up Form, Sub-Contractor Disclosure Form, Attachment A Buy Ameri. Review the full document from Newark Public School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Newark, NJ. Review the full solicitation for detailed scope requirements.