New York State Department of Health Vital Events Integrated System (VEIS) RFP #C041700 2025
New York State Department of Health | State of New YorkState · Albany, NY- Due
- Dec 11, 2025
- Deadline passed
- Posted
- Oct 16, 2025
- Contract term
- 7 years
- Primary contact
- Ryan VanDerVoort
- (518) 474-7896
The 30-second brief
The New York State Department of Health is seeking a contractor to develop, implement, and maintain a comprehensive Vital Events Integrated System (VEIS) including electronic registration, remote order processing, and a secure digital mailroom. Proposals are due by December 11, 2025.
Vital Events Electronic Registration Management System, Remote Order and Payment Processing System, Secure Digital Mailroom, IT Infrastructure Management, Training and Knowledge Transfer
Technical Proposal (70%), Cost Proposal (30%)
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Summary
The New York State Department of Health is seeking a contractor to develop, implement, and maintain a comprehensive Vital Events Integrated System (VEIS) including electronic registration, remote order processing, and a secure digital mailroom. Proposals are due by December 11, 2025.
EVALUATION CRITERIA
Technical Proposal (70%), Cost Proposal (30%)
REQUIRED DELIVERABLES
5- Vital Events Electronic Registration Management System
- Remote Order and Payment Processing System
- Secure Digital Mailroom
- IT Infrastructure Management
- Training and Knowledge Transfer
REQUIRED ATTACHMENTS
11- Attachment 1: Prior Non-Responsibility Determinations
- Attachment 3: Vendor Responsibility Attestation
- Attachment 4: Vendor Assurance of No Conflict of Interest
- Attachment 5: M/WBE Forms
- Attachment 7: Bidder's Certified Statements
- Attachment 8: DOH Agreement
- Attachment 9: References
- Attachment 10: Diversity Practices Questionnaire
- Attachment 11: EO 177 Certification
- Attachment 12: EO 16 Certification
- Attachment B: Cost Proposal
REQUIRED STAFFING
7- Scope location
- Albany, NY
- Reported agency
- New York State Department of Health
Questions about this RFP
How do I respond to this RFP from New York State Department of Health | State of New York?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 11, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Ryan VanDerVoort.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including New York State Department of Health | State of New York in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ryan VanDerVoort at (518) 474-7896. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Technical Lead / Solution Architect, Business Analyst, Quality Assurance (QA) / Testing Lead, Security & Compliance Specialist, Training & Knowledge Transfer Specialist, Support & Maintenance Lead. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Vital Events Electronic Registration Management System, Remote Order and Payment Processing System, Secure Digital Mailroom, IT Infrastructure Management, Training and Knowledge Transfer. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Proposal (70%), Cost Proposal (30%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from New York State Department of Health | State of New York?
All active and historical solicitations from New York State Department of Health | State of New York are tracked and searchable. As a state agency, New York State Department of Health | State of New York regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 7 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment 1: Prior Non-Responsibility Determinations, Attachment 3: Vendor Responsibility Attestation, Attachment 4: Vendor Assurance of No Conflict of Interest, Attachment 5: M/WBE Forms, Attachment. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from New York State Department of Health | State of New York for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Albany, NY. Review the full solicitation for detailed scope requirements.