New York State Department of Health Durable Medical Equipment Maintenance and Repair RFP - C042178
New York State Department of Health | State of New YorkState · Albany, NY- Due
- Feb 26, 2026
- Deadline passed
- Posted
- Dec 5, 2025
- Contract term
- 6 years
- Primary contact
- Ryan Vandervoort
- (518) 474-7896
The 30-second brief
The New York State Department of Health seeks competitive proposals from qualified bidders to provide preventative maintenance, repairs, emergency services, and transportation for Durable Medical Equipment located in state medical warehouses across Amsterdam, Brentwood, Geneva, Guilderland, and Hopewell Junction. Equipment includes LTV 1200 and EV 300 ventilators, Millennium M10 oxygen concentrators, Qcore Sapphire infusion pumps, and Zoll cardiac monitors. The contract term is six years, with a submission deadline of February 26, 2026. Bidders must demonstrate at least two years of experience maintaining equipment for a facility with 10,000 or more items, transport capacity for 12 pallets, and relevant manufacturer certifications. Evaluation is based on technical proposal quality weighted 70% and cost proposal weighted 30%, with a 30% M/WBE participation goal.
Ventilators LTV 1200 and EV 300, Oxygen Concentrators Millennium M10, Infusion Pumps Qcore Sapphire, Cardiac Monitor Zoll
Technical Proposal, Cost Proposal
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Summary
The New York State Department of Health seeks competitive proposals from qualified bidders to provide preventative maintenance, repairs, emergency services, and transportation for Durable Medical Equipment located in state medical warehouses across Amsterdam, Brentwood, Geneva, Guilderland, and Hopewell Junction.
Equipment includes LTV 1200 and EV 300 ventilators, Millennium M10 oxygen concentrators, Qcore Sapphire infusion pumps, and Zoll cardiac monitors. The contract term is six years, with a submission deadline of February 26, 2026. Bidders must demonstrate at least two years of experience maintaining equipment for a facility with 10,000 or more items, transport capacity for 12 pallets, and relevant manufacturer certifications. Evaluation is based on technical proposal quality weighted 70% and cost proposal weighted 30%, with a 30% M/WBE participation goal.
EVALUATION CRITERIA
Technical Proposal, Cost Proposal
REQUIRED DELIVERABLES
4- Ventilators LTV 1200 and EV 300
- Oxygen Concentrators Millennium M10
- Infusion Pumps Qcore Sapphire
- Cardiac Monitor Zoll
REQUIRED ATTACHMENTS
Attachment 1 - Bidder’s Disclosure of Prior Non-Responsibility Determinations, Attachment 3 - Vendor Responsibility Attestation, Attachment 4 - Vendor Assurance of No Conflict of Interest or Detrimental Effect, Attachment 5 - M/WBE Forms, Attachment 6 - Encouraging Use of New York Businesses, Attachment 7 - Bidder’s Certified Statements, Attachment 10 - Diversity Practices Questionnaire, Attachment 11 - EO 177 Prohibiting Contracts with Entities that Support Discrimination, Attachment 12 - EO 16 Contracting with Businesses Conducting Business in Russia, State Finance Law Consultant Disclosure, Sales and Use Tax Certification, Title Page, Table of Contents, Documentation of Bidder’s Eligibility, Technical Proposal Narrative, Attachment B - Cost Proposal
REQUIRED STAFFING
maintenance staff, repair technician
- Submit to
- [email protected]
- Scope location
- Albany, NY
- Reported agency
- New York State Department of Health
Questions about this RFP
How do I respond to this RFP from New York State Department of Health | State of New York?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 26, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Ryan Vandervoort.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including New York State Department of Health | State of New York in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ryan Vandervoort at (518) 474-7896. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: maintenance staff, repair technician. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Ventilators LTV 1200 and EV 300, Oxygen Concentrators Millennium M10, Infusion Pumps Qcore Sapphire, Cardiac Monitor Zoll. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Proposal, Cost Proposal" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from New York State Department of Health | State of New York?
All active and historical solicitations from New York State Department of Health | State of New York are tracked and searchable. As a state agency, New York State Department of Health | State of New York regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 6 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment 1 - Bidder’s Disclosure of Prior Non-Responsibility Determinations, Attachment 3 - Vendor Responsibility Attestation, Attachment 4 - Vendor Assurance of No Conflict of Interest or Detriment. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from New York State Department of Health | State of New York for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Albany, NY. Review the full solicitation for detailed scope requirements.