New River Community and Technical College Building Automation System Upgrade RFP #NR260820
New River Community And Technical CollegeHigher Ed · Beaver, WV- Due
- Sep 24, 2026
- Deadline passed
- Posted
- Aug 27, 2026
- Duration
- 18 months
- Primary contact
- Ella Cox
- (304) 929-6729
The 30-second brief
New River Community and Technical College is soliciting proposals for a Building Automation System (BAS) Upgrade at the Erma Byrd facility in Beaver, WV. The project scope includes upgrading the existing Schneider Electric system by installing new Distech EC-BOS-9 ACE controllers, BACnet/IP controllers for AHUs, and forty-one Distech BACnet/IP VAV controllers. Work encompasses engineering, programming, installation, integration, testing, and commissioning of the BAS and HVAC control systems. Bidders must maintain a corporate office within 70 miles of the facility. Proposals are due by September 24, 2026, at 3:00 PM EST, with a question deadline of September 3, 2026. Evaluation is based on a 100-point scale: Qualifications (40), Services (30), and Price (30).
Original and 1 copy of proposal, Digital copy on flash drive, Pricing in separate sealed envelope, Vendor Registration Form, W9, Purchasing Affidavit, Title Page, Agreement Addendum
Qualifications Experience and Company Background (40 points), Services (30 points), Price (30 points)
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Summary
New River Community and Technical College is soliciting proposals for a Building Automation System (BAS) Upgrade at the Erma Byrd facility in Beaver, WV. The project scope includes upgrading the existing Schneider Electric system by installing new Distech EC-BOS-9 ACE controllers, BACnet/IP controllers for AHUs, and forty-one Distech BACnet/IP VAV controllers.
Work encompasses engineering, programming, installation, integration, testing, and commissioning of the BAS and HVAC control systems. Bidders must maintain a corporate office within 70 miles of the facility. Proposals are due by September 24, 2026, at 3:00 PM EST, with a question deadline of September 3, 2026. Evaluation is based on a 100-point scale: Qualifications (40), Services (30), and Price (30).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
8- Original and 1 copy of proposal
- Digital copy on flash drive
- Pricing in separate sealed envelope
- Vendor Registration Form
- W9
- Purchasing Affidavit
- Title Page
- Agreement Addendum
REQUIRED ATTACHMENTS
5- Exhibit A
- Exhibit B
- Exhibit C
- Exhibit D
- Exhibit E
- Submit to
- 280 University Drive, Beaver, WV 25801
- Scope location
- Beaver, WV
- Reported agency
- New River Community and Technical College
Questions about this RFP
How do I respond to this RFP from New River Community And Technical College?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 280 University Drive, Beaver, WV 25801. For questions, contact Ella Cox.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including New River Community And Technical College in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ella Cox at (304) 929-6729. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Original and 1 copy of proposal, Digital copy on flash drive, Pricing in separate sealed envelope, Vendor Registration Form, W9, Purchasing Affidavit, Title Page, Agreement Addendum. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications Experience and Company Background (40 points), Services (30 points), Price (30 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from New River Community And Technical College?
All active and historical solicitations from New River Community And Technical College are tracked and searchable. As a higher ed agency, New River Community And Technical College regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 18 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A, Exhibit B, Exhibit C, Exhibit D, Exhibit E. Review the full document from New River Community And Technical College for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Beaver, WV. Review the full solicitation for detailed scope requirements.