New Canaan Public Schools - Propane Fuel Delivery - West Elementary School - RFP #2027-01
Town of New CanaanCity · New Canaan, CT- Due
- Oct 1, 2026
- Deadline passed
- Posted
- Sep 14, 2026
- Contract term
- 3 years
- Primary contact
- Kasey Diotte
- (203) 594-4025
The 30-second brief
New Canaan Public Schools seeks licensed contractors to provide supply and delivery of propane fuel for the three (3) 1,990 gallon propane tanks located at West Elementary School, 769 Ponus Ridge, New Canaan, CT 06840. The work includes furnishing all labor, material, equipment, and proof of insurance required to complete the project as a complete turnkey price. Proposals are due by October 01, 2026, at 1:00 pm, to be submitted in three (3) copies to Kasey Diotte, Director of Finance and Operations, 220 Elm Street, 1st Floor, New Canaan, CT 06840. A mandatory pre-bid meeting and walk-through is scheduled for September 23, 2026, at 11:00 AM at West Elementary School. Questions regarding the project should be directed to Scott Olson, Manager of Facilities Operations. Vendors must submit proposal sheets, qualifications including experience and staff availability, subcontractor lists, project schedule, drug-free workplace certificate, and insurance procedure form.
Supply and delivery propane fuel for the (3) 1, 990 gallon propane tanks
Price, quality, availability and type of items, experience of the vendor, sufficiency of financial resources, reputation of the vendor for ability, integrity, judgment and performance, ability to provide future service/supplies/equipment
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Summary
New Canaan Public Schools seeks licensed contractors to provide supply and delivery of propane fuel for the three (3) 1,990 gallon propane tanks located at West Elementary School, 769 Ponus Ridge, New Canaan, CT 06840.
The work includes furnishing all labor, material, equipment, and proof of insurance required to complete the project as a complete turnkey price. Proposals are due by October 01, 2026, at 1:00 pm, to be submitted in three (3) copies to Kasey Diotte, Director of Finance and Operations, 220 Elm Street, 1st Floor, New Canaan, CT 06840. A mandatory pre-bid meeting and walk-through is scheduled for September 23, 2026, at 11:00 AM at West Elementary School. Questions regarding the project should be directed to Scott Olson, Manager of Facilities Operations. Vendors must submit proposal sheets, qualifications including experience and staff availability, subcontractor lists, project schedule, drug-free workplace certificate, and insurance procedure form.
EVALUATION CRITERIA
9- Price
- Quality
- Availability and type of items
- Experience of the vendor
- Sufficiency of financial resources
- Reputation of the vendor for ability
- Integrity
- Judgment and performance
- Ability to provide future service/supplies/equipment
REQUIRED DELIVERABLES
Supply and delivery propane fuel for the (3) 1, 990 gallon propane tanks
REQUIRED ATTACHMENTS
9- Proposal Sheet
- Drug-Free Workplace Certificate
- Appendix A - Insurance Procedure Form
- 3 sets of proposal and qualifications
- Firm background
- Statement of experience
- Statement of staff availability
- List of proposed subcontractors
- Projected time schedule
- Submit to
- Kasey Diotte, Director of Finance and Operations, New Canaan Public Schools, 220 Elm Street, 1st Floor, New Canaan, CT 06840
- Scope location
- New Canaan, CT
- Reported agency
- New Canaan Public Schools
Questions about this RFP
How do I respond to this RFP from Town of New Canaan?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Kasey Diotte, Director of Finance and Operations, New Canaan Public Schools, 220 Elm Street, 1st Floor, New Canaan, CT 06840. For questions, contact Kasey Diotte.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of New Canaan in CT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kasey Diotte at (203) 594-4025. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Supply and delivery propane fuel for the (3) 1, 990 gallon propane tanks. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, quality, availability and type of items, experience of the vendor, sufficiency of financial resources, reputation of the vendor for ability, integrity, judgment and performance, ability to prov..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of New Canaan?
All active and historical solicitations from Town of New Canaan are tracked and searchable. As a city agency, Town of New Canaan regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Sheet, Drug-Free Workplace Certificate, Appendix A - Insurance Procedure Form, 3 sets of proposal and qualifications, firm background, statement of experience, statement of staff availability. Review the full document from Town of New Canaan for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: New Canaan, CT. Review the full solicitation for detailed scope requirements.