Montgomery County - Commissary Services and Accounting System - RFP #1200740 (2026)
Montgomery CountyCounty · Rockville, MD- Due
- Nov 20, 2026
- 17 days left
The 30-second brief
Montgomery County, Maryland requests proposals for an inmate commissary system and GAAP compliant inmate trust fund accounting application for the Department of Correction & Rehabilitation (DOCR) facilities, including Montgomery County Detention Center (MCDC), Montgomery County Correctional Facility (MCCF), and Community Corrections (CC). The scope encompasses software, hardware, network, installation, security, access controls, maintenance, support, kiosks, deposit processing, and accounting software handling at least 2,000 active and 30,000 inactive inmate accounts and 100 users. Proposals are due by November 20, 2026, and must be submitted electronically through BidNet Direct. A pre-submission conference is scheduled for November 2, 2026, via Microsoft Teams.
23 kiosks (2 deposit, 2 booking, 16 stationary and 3 mobile housing); 1 high-end desktop computer/web server; 1 Windows server with UPS backup; 4 PC Workstations and 4 laser printers
Qualification Selection Committee (QSC) evaluation of submitted capabilities and experience
Bids like this start as pre-RFPs. Get the next ones early.
Get matched pre-RFPs freeFree account · 30-second setup · No credit card
Summary
Montgomery County, Maryland requests proposals for an inmate commissary system and GAAP compliant inmate trust fund accounting application for the Department of Correction & Rehabilitation (DOCR) facilities, including Montgomery County Detention Center (MCDC), Montgomery County Correctional Facility (MCCF), and Community Corrections (CC).
The scope encompasses software, hardware, network, installation, security, access controls, maintenance, support, kiosks, deposit processing, and accounting software handling at least 2,000 active and 30,000 inactive inmate accounts and 100 users. Proposals are due by November 20, 2026, and must be submitted electronically through BidNet Direct. A pre-submission conference is scheduled for November 2, 2026, via Microsoft Teams.
EVALUATION CRITERIA
Qualification Selection Committee (QSC) evaluation of submitted capabilities and experience
REQUIRED DELIVERABLES
4- 23 kiosks (2 deposit, 2 booking, 16 stationary and 3 mobile housing)
- 1 high-end desktop computer/web server
- 1 Windows server with UPS backup
- 4 PC Workstations and 4 laser printers
REQUIRED ATTACHMENTS
4- Cover letter
- Acknowledgment Page (Attachment B)
- At least three References (Attachment C)
- Wage Requirements Law Certification forms
- Submit to
- https://www.bidnetdirect.com
- Scope location
- Rockville, MD
Questions about this RFP
How do I respond to this RFP from Montgomery County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.bidnetdirect.com.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Montgomery County in MD, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: 23 kiosks (2 deposit, 2 booking, 16 stationary and 3 mobile housing); 1 high-end desktop computer/web server; 1 Windows server with UPS backup; 4 PC Workstations and 4 laser printers. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualification Selection Committee (QSC) evaluation of submitted capabilities and experience" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Montgomery County?
All active and historical solicitations from Montgomery County are tracked and searchable. As a county agency, Montgomery County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 20, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover letter, Acknowledgment Page (Attachment B), at least three References (Attachment C), Wage Requirements Law Certification forms. Review the full document from Montgomery County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Rockville, MD. Review the full solicitation for detailed scope requirements.