Montgomery County Board of Elections Voting Equipment Transportation RFP - PP-2026-0066 (2027)
Montgomery CountyCounty · Dayton, OH- Due
- Jan 13, 2027
- 77 days left
- Posted
- Oct 16, 2026
- Contract term
- 2 years
- Primary contact
- Ron Strong
- (937) 255-4699
The 30-second brief
The Montgomery County Board of Elections is requesting proposals from qualified logistics and moving companies to assist with the deployment and retrieval of voting equipment for the May and November Elections of 2027 and 2028 with the option to extend the contract for one additional two-year term for years 2029 and 2030. The selected vendor will transport equipment from headquarters in Dayton, OH to 141 polling locations across Montgomery County. Equipment includes heavy metal SAFE carts weighing approximately 800 lbs on caster wheels and wooden boxes weighing approximately 400 lbs. The submission deadline is January 13, 2027 at 1:30 pm, with a mandatory pre-proposal meeting on November 10, 2026. Proposals must be submitted electronically through the OpenGov portal.
Delivery, Pick-Up, Any Additional Fees for 141 polling locations
Experience and Past Performance (20%), Transportation and Logistics Plan (20%), Fleet, Equipment, and Staffing (20%), Safety, Equipment Protection, and Contingency Planning (20%), Price Proposal (20%)
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Summary
The Montgomery County Board of Elections is requesting proposals from qualified logistics and moving companies to assist with the deployment and retrieval of voting equipment for the May and November Elections of 2027 and 2028 with the option to extend the contract for one additional two-year term for years 2029 and 2030.
The selected vendor will transport equipment from headquarters in Dayton, OH to 141 polling locations across Montgomery County. Equipment includes heavy metal SAFE carts weighing approximately 800 lbs on caster wheels and wooden boxes weighing approximately 400 lbs. The submission deadline is January 13, 2027 at 1:30 pm, with a mandatory pre-proposal meeting on November 10, 2026. Proposals must be submitted electronically through the OpenGov portal.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
3- Delivery
- Pick-Up
- Any Additional Fees for 141 polling locations
REQUIRED ATTACHMENTS
Form 3: Disclosure Policy, Form 4: Tax Delinquent
- Submit to
- https://procurement.opengov.com/portal/montgomerycountyoh
- Duration
- 48 months
- Scope location
- Dayton, OH
Questions about this RFP
How do I respond to this RFP from Montgomery County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 13, 2027. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/montgomerycountyoh. For questions, contact Ron Strong.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Montgomery County in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ron Strong at (937) 255-4699. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Delivery, Pick-Up, Any Additional Fees for 141 polling locations. Proposals should clearly address how each deliverable will be met.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and Past Performance (20%), Transportation and Logistics Plan (20%), Fleet, Equipment, and Staffing (20%), Safety, Equipment Protection, and Contingency Planning (20%), Price Proposal (20%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Montgomery County?
All active and historical solicitations from Montgomery County are tracked and searchable. As a county agency, Montgomery County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of January 13, 2027, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form 3: Disclosure Policy, Form 4: Tax Delinquent. Review the full document from Montgomery County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Dayton, OH. Review the full solicitation for detailed scope requirements.