Mohave County Vote By Mail Sorting Machine IFB 2026-038-IFB
Mohave CountyCounty · Kingman, AZ- Due
- Mar 25, 2026
- Deadline passed
- Posted
- Mar 1, 2026
- Primary contact
- Barbara Spoonhour
- (928) 753-0752 ext 4231
The 30-second brief
Mohave County is seeking bids for an incoming mail ballot sorting solution to integrate with the Arizona Voter Information Database (AVID). The contract includes the sorter purchase, system integration, and maintenance, with a deadline of March 25, 2026.
Ballot sorter, System integration, Maintenance agreement
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Summary
Mohave County is seeking bids for an incoming mail ballot sorting solution to integrate with the Arizona Voter Information Database (AVID). The contract includes the sorter purchase, system integration, and maintenance, with a deadline of March 25, 2026.
REQUIRED DELIVERABLES
3- Ballot sorter
- System integration
- Maintenance agreement
- Submit to
- 700 W. Beale Street, County Admin Bldg - Procurement, Kingman, AZ, 86401-5711
- Scope location
- Kingman, AZ
Questions about this IFB
How do I respond to this IFB from Mohave County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 700 W. Beale Street, County Admin Bldg - Procurement, Kingman, AZ, 86401-5711. For questions, contact Barbara Spoonhour.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Mohave County in AZ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Barbara Spoonhour at (928) 753-0752 ext 4231. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Ballot sorter, System integration, Maintenance agreement. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Mohave County?
All active and historical solicitations from Mohave County are tracked and searchable. As a county agency, Mohave County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Mohave County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Kingman, AZ. Review the full solicitation for detailed scope requirements.