Mississippi State University Planning, Design & Construction Project Management Software System RFP 2026051
Mississippi State UniversityHigher Ed · Mississippi State, MS- Due
- Mar 31, 2026
- Deadline passed
- Posted
- Mar 2, 2026
- Contract term
- 5 years
- Primary contact
- Jennifer Mayfield
The 30-second brief
Mississippi State University is seeking proposals for a web-based Project Management Information System (PMIS) to manage capital projects. The system should support consistent governance, financial management, approvals, and lifecycle continuity from project initiation through closeout, including asset-related data capture. Key features include integration with existing enterprise systems, scalable configuration, and owner-governed workflows.
Technical Proposal, Cost Proposal, Validation Scenarios (videos), References, Corporate Structure and Credentials, PMIS Functional Technical Requirements excel Workbook, Operations Plan
Corporate Structure/Years of Experience/References, Operation Plan/Ease of Use/Services Offered, Fees
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Summary
Mississippi State University is seeking proposals for a web-based Project Management Information System (PMIS) to manage capital projects.
The system should support consistent governance, financial management, approvals, and lifecycle continuity from project initiation through closeout, including asset-related data capture. Key features include integration with existing enterprise systems, scalable configuration, and owner-governed workflows.
EVALUATION CRITERIA
3- Corporate Structure/Years of Experience/References
- Operation Plan/Ease of Use/Services Offered
- Fees
REQUIRED DELIVERABLES
7- Technical Proposal
- Cost Proposal
- Validation Scenarios (videos)
- References
- Corporate Structure and Credentials
- PMIS Functional Technical Requirements excel Workbook
- Operations Plan
REQUIRED ATTACHMENTS
Signature Page (Appendix A)
REQUIRED STAFFING
5- Submit to
- MSU Office of Procurement Services, 405 Garrard Road East, Starkville, MS 39759
- Scope location
- Starkville, MS
Questions about this RFP
How do I respond to this RFP from Mississippi State University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 31, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: MSU Office of Procurement Services, 405 Garrard Road East, Starkville, MS 39759. For questions, contact Jennifer Mayfield.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Mississippi State University in MS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jennifer Mayfield. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Admin, Train the Trainer, Client PDC, Client Facilities, External Vendors. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Technical Proposal, Cost Proposal, Validation Scenarios (videos), References, Corporate Structure and Credentials, PMIS Functional Technical Requirements excel Workbook, Operations Plan. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Corporate Structure/Years of Experience/References, Operation Plan/Ease of Use/Services Offered, Fees" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Mississippi State University?
All active and historical solicitations from Mississippi State University are tracked and searchable. As a higher ed agency, Mississippi State University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signature Page (Appendix A). Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Mississippi State University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Starkville, MS. Review the full solicitation for detailed scope requirements.