Mississippi Department of Corrections - COBRA Administrative Services - RFx #3140004700 (2026)
Mississippi DOCState · Jackson, MS- Due
- Oct 29, 2026
- Deadline passed
- Posted
- Oct 14, 2026
- Contract term
- 1 year
- Primary contact
- Crystal Henry
The 30-second brief
The Mississippi Department of Corrections is seeking a qualified contractor to serve as a COBRA Administrative Services provider for MDOC's health plans, including medical, dental, vision, employee assistance, health flexible spending, and health reimbursement arrangement benefits. Services include general COBRA administration, issuing required initial and qualifying event notices, premium billing, collection, custodial accounts, continuant communications, online access, reporting, and customer service. The resulting contract will be for one year beginning on or about December 3, 2026, with four optional one-year renewals. Submissions are due by October 29, 2026, at 2:00 PM CST, and questions must be submitted by October 22, 2026. Evaluation will be based on the lowest total evaluated quote submitted via Attachment B.
COBRA administration services, Initial rights notification letter, Qualifying event eligibility and election notice, Premium billing and collection, Custodial account management, Toll-free customer service line, Open enrollment and premium rate change letters
Lowest total evaluated quote
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Summary
The Mississippi Department of Corrections is seeking a qualified contractor to serve as a COBRA Administrative Services provider for MDOC's health plans, including medical, dental, vision, employee assistance, health flexible spending, and health reimbursement arrangement benefits.
Services include general COBRA administration, issuing required initial and qualifying event notices, premium billing, collection, custodial accounts, continuant communications, online access, reporting, and customer service. The resulting contract will be for one year beginning on or about December 3, 2026, with four optional one-year renewals. Submissions are due by October 29, 2026, at 2:00 PM CST, and questions must be submitted by October 22, 2026. Evaluation will be based on the lowest total evaluated quote submitted via Attachment B.
EVALUATION CRITERIA
Lowest total evaluated quote
REQUIRED DELIVERABLES
7- COBRA administration services
- Initial rights notification letter
- Qualifying event eligibility and election notice
- Premium billing and collection
- Custodial account management
- Toll-free customer service line
- Open enrollment and premium rate change letters
REQUIRED ATTACHMENTS
Attachment B – Quote Form
- Submit to
- [email protected]
- Duration
- 12 months
- Scope location
- Jackson, Mississippi
- Reported agency
- Mississippi Department of Corrections
Questions about this RFQ
How do I respond to this RFQ from Mississippi DOC?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Crystal Henry.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Mississippi DOC in MS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Crystal Henry. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: COBRA administration services, Initial rights notification letter, Qualifying event eligibility and election notice, Premium billing and collection, Custodial account management, Toll-free customer service line, Open enrollment and premium rate change letters. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest total evaluated quote" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Mississippi DOC?
All active and historical solicitations from Mississippi DOC are tracked and searchable. As a state agency, Mississippi DOC regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment B – Quote Form. Review the full document from Mississippi DOC for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Jackson, Mississippi. Review the full solicitation for detailed scope requirements.