Minnesota State Systemwide Cashiering Services RFP SRC-MNSCU-2027-000632-RFP
Minnesota State University-MankatoHigher Ed · Mankato, MN- Due
- Oct 29, 2026
- Due today
- Posted
- Sep 18, 2026
- Contract term
- 5 years
- Primary contact
- Timothy Anderson
- (651) 448-7478
The 30-second brief
Minnesota State is seeking proposals from qualified vendors for a systemwide cashiering and payment management solution, integrating with Workday Financial Management and Workday Student to support secure payment processing, reconciliation, reporting, and compliance. The solution must support online, mobile, in-person, and auxiliary operations across multiple institutions, accommodating diverse payment methods such as credit cards, debit cards, ACH, digital wallets, and campus cards. Key requirements include PCI DSS, SOC 2, and FERPA compliance, Workday integration via APIs and EIBs, merchant management, automated cashiering workflows, and VPAT accessibility compliance. The contract term is 5 years with five 1-year optional renewals, for up to 10 years. Proposals are due by October 29, 2026.
Annual Licensing, Hosting and Supporting Costs; One-time Implementation and Setup Costs; Merchant Processing Fee Schedule; Payment Gateway and Channel Fees; Hardware and Device Costs; Workday and Other Integration Costs; Training and Change Management Cost; Support; Security; Accessibility Cost; Optional Services
State Terms and Conditions (5), Company Background (8), Payment Processing (10), Cashiering Operations (12), Workday Integration (10), Auxiliary Operations (6), Merchant Management (8), Reporting Reconciliation (7), Technical Architecture (8), Security and Compliance (10), Accessibility (5), Budgetary Pricing Estimate (11), Supplier Diversity
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Summary
Minnesota State is seeking proposals from qualified vendors for a systemwide cashiering and payment management solution, integrating with Workday Financial Management and Workday Student to support secure payment processing, reconciliation, reporting, and compliance.
The solution must support online, mobile, in-person, and auxiliary operations across multiple institutions, accommodating diverse payment methods such as credit cards, debit cards, ACH, digital wallets, and campus cards. Key requirements include PCI DSS, SOC 2, and FERPA compliance, Workday integration via APIs and EIBs, merchant management, automated cashiering workflows, and VPAT accessibility compliance. The contract term is 5 years with five 1-year optional renewals, for up to 10 years. Proposals are due by October 29, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
11- Annual Licensing, Hosting and Supporting Costs
- One-time Implementation and Setup Costs
- Merchant Processing Fee Schedule
- Payment Gateway and Channel Fees
- Hardware and Device Costs
- Workday and Other Integration Costs
- Training and Change Management Cost
- Support
- Security
- Accessibility Cost
- Optional Services
REQUIRED ATTACHMENTS
5- Affidavit of Non-Collusion
- Supplier Diversity Form
- Completed VPAT
- Completed Cost Proposal
- References Spreadsheet
- Submit to
- [email protected]
- Duration
- 120 months
- Reported agency
- Minnesota State
Questions about this RFP
How do I respond to this RFP from Minnesota State University-Mankato?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Timothy Anderson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Minnesota State University-Mankato in MN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Timothy Anderson at (651) 448-7478. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Annual Licensing, Hosting and Supporting Costs; One-time Implementation and Setup Costs; Merchant Processing Fee Schedule; Payment Gateway and Channel Fees; Hardware and Device Costs; Workday and Other Integration Costs; Training and Change Management Cost; Support; Security; Accessibility Cost; Opt. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "State Terms and Conditions (5), Company Background (8), Payment Processing (10), Cashiering Operations (12), Workday Integration (10), Auxiliary Operations (6), Merchant Management (8), Reporting Reco..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Minnesota State University-Mankato?
All active and historical solicitations from Minnesota State University-Mankato are tracked and searchable. As a higher ed agency, Minnesota State University-Mankato regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 29, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Affidavit of Non-Collusion, Supplier Diversity Form, Completed VPAT, Completed Cost Proposal, References Spreadsheet. Review the full document from Minnesota State University-Mankato for the complete list.