Minnesota State Systemwide Cashiering Services RFP SRC-MNSCU-2027-000632-RFP - 2026
Minnesota State University-MankatoHigher Ed · Mankato, MN- Due
- Oct 29, 2026
- Deadline passed
- Posted
- Sep 18, 2026
- Contract term
- 5 years
- Primary contact
- Timothy Anderson
- (651) 448-7478
The 30-second brief
Minnesota State is soliciting proposals for a systemwide cashiering and payment management solution, integrating with Workday Financial Management and Workday Student to support secure payment processing, reconciliation, reporting, and compliance. The solution must support online, mobile, in-person, and auxiliary operations across multiple colleges and universities, handling credit cards, debit cards, ACH/e-check, refunds, touch-to-pay devices, and payment plans. Submission deadline is October 29, 2026, at 12:00 PM CDT. The initial contract term is five years with five one-year optional renewals, for up to ten years.
Annual Licensing, Hosting and Supporting Costs, One-time Implementation and Setup Costs, Merchant Processing Fee Schedule, Payment Gateway and Channel Fees, Hardware and Device Costs, Workday and Other Integration Costs, Training and Change Management Cost, Support, Security, Accessibility Cost, Optional Services
State Terms and Conditions (5 max points), Company Background (8 max points), Payment Processing (10 max points), Cashiering Operations (12 max points), Workday Integration (10 max points), Auxiliary Operations (6 max points), Merchant Management (8 max points), Reporting Reconciliation (7 max points), Technical Architecture (8 max points), Security and Compliance (10 max points), Accessibility (5 max points), Budgetary Pricing Estimate (11 max points)
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Summary
Minnesota State is soliciting proposals for a systemwide cashiering and payment management solution, integrating with Workday Financial Management and Workday Student to support secure payment processing, reconciliation, reporting, and compliance.
The solution must support online, mobile, in-person, and auxiliary operations across multiple colleges and universities, handling credit cards, debit cards, ACH/e-check, refunds, touch-to-pay devices, and payment plans. Submission deadline is October 29, 2026, at 12:00 PM CDT. The initial contract term is five years with five one-year optional renewals, for up to ten years.
EVALUATION CRITERIA
12- State Terms and Conditions (5 max points)
- Company Background (8 max points)
- Payment Processing (10 max points)
- Cashiering Operations (12 max points)
- Workday Integration (10 max points)
- Auxiliary Operations (6 max points)
- Merchant Management (8 max points)
- Reporting Reconciliation (7 max points)
- Technical Architecture (8 max points)
- Security and Compliance (10 max points)
- Accessibility (5 max points)
- Budgetary Pricing Estimate (11 max points)
REQUIRED DELIVERABLES
12- Annual Licensing
- Hosting and Supporting Costs
- One-time Implementation and Setup Costs
- Merchant Processing Fee Schedule
- Payment Gateway and Channel Fees
- Hardware and Device Costs
- Workday and Other Integration Costs
- Training and Change Management Cost
- Support
- Security
- Accessibility Cost
- Optional Services
REQUIRED ATTACHMENTS
4- Affidavit of Non-Collusion
- Supplier Diversity Form
- Completed VPAT
- References spreadsheet
- Duration
- 120 months
- Reported agency
- Minnesota State
Questions about this RFP
How do I respond to this RFP from Minnesota State University-Mankato?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Timothy Anderson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Minnesota State University-Mankato in MN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Timothy Anderson at (651) 448-7478. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Annual Licensing, Hosting and Supporting Costs, One-time Implementation and Setup Costs, Merchant Processing Fee Schedule, Payment Gateway and Channel Fees, Hardware and Device Costs, Workday and Other Integration Costs, Training and Change Management Cost, Support, Security, Accessibility Cost, Opt. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "State Terms and Conditions (5 max points), Company Background (8 max points), Payment Processing (10 max points), Cashiering Operations (12 max points), Workday Integration (10 max points), Auxiliary..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Minnesota State University-Mankato?
All active and historical solicitations from Minnesota State University-Mankato are tracked and searchable. As a higher ed agency, Minnesota State University-Mankato regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Affidavit of Non-Collusion, Supplier Diversity Form, Completed VPAT, References spreadsheet. Review the full document from Minnesota State University-Mankato for the complete list.