Minnesota State Foundation Hall Residence Hall Furniture and Installation RFP - SRC-WSU-2027-000627-RFP
Minnesota State Colleges and Universities Board of Trustees | State of MinnesotaState · St. Paul, MN- Due
- Sep 3, 2026
- Deadline passed
- Posted
- Sep 3, 2026
- Contract term
- 1 year
- Primary contact
- Beth Comero
The 30-second brief
Minnesota State is soliciting proposals for residence hall room furniture and installation for the new construction of Foundation Hall at Winona State University. The project scope includes providing beds, drawers, desks, chairs, shelving, safety rails, and wardrobes for approximately 340 beds across various room types (double, single, ADA, and RA rooms). Vendors must provide detailed product specifications, installation methodologies, and schedules for a late July 2027 installation window. The anticipated contract budget is $1,000,000.00. Proposals are evaluated based on adherence to terms (5%), company profiles (10%), workplan/project scope (40%), and cost/value (45%). Submissions are due exclusively through Minnesota State's e-procurement system by September 3, 2026, at 2:00 PM CDT.
Furniture, Installation, Design fee structure, Discount methods, Installation pricing, Schedule for ordering/delivery/installation, Manufacturing locations, Cutsheets, Warranty information, Sustainability compliance documentation, References, Financial stability information
Adherence to Minnesota State Terms and Conditions (5), Company Profiles (10), Workplan/Project Scope (40), Cost/Value (45)
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Summary
Minnesota State is soliciting proposals for residence hall room furniture and installation for the new construction of Foundation Hall at Winona State University.
The project scope includes providing beds, drawers, desks, chairs, shelving, safety rails, and wardrobes for approximately 340 beds across various room types (double, single, ADA, and RA rooms). Vendors must provide detailed product specifications, installation methodologies, and schedules for a late July 2027 installation window. The anticipated contract budget is $1,000,000.00. Proposals are evaluated based on adherence to terms (5%), company profiles (10%), workplan/project scope (40%), and cost/value (45%). Submissions are due exclusively through Minnesota State's e-procurement system by September 3, 2026, at 2:00 PM CDT.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
12- Furniture
- Installation
- Design fee structure
- Discount methods
- Installation pricing
- Schedule for ordering/delivery/installation
- Manufacturing locations
- Cutsheets
- Warranty information
- Sustainability compliance documentation
- References
- Financial stability information
REQUIRED ATTACHMENTS
5- Affidavit of Non-Collusion
- Affirmative Action Requirements
- Supplier Diversity Form
- CAD or 3D models
- Cutsheets
- Submit to
- Minnesota State's e-procurement system
- Duration
- 11 months
- Scope location
- Winona, MN
- Reported agency
- Minnesota State Colleges and Universities Board of Trustees
Questions about this RFP
How do I respond to this RFP from Minnesota State Colleges and Universities Board of Trustees | State of Minnesota?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Minnesota State's e-procurement system. For questions, contact Beth Comero.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Minnesota State Colleges and Universities Board of Trustees | State of Minnesota in MN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Beth Comero. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Furniture, Installation, Design fee structure, Discount methods, Installation pricing, Schedule for ordering/delivery/installation, Manufacturing locations, Cutsheets, Warranty information, Sustainability compliance documentation, References, Financial stability information. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Adherence to Minnesota State Terms and Conditions (5), Company Profiles (10), Workplan/Project Scope (40), Cost/Value (45)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Minnesota State Colleges and Universities Board of Trustees | State of Minnesota?
All active and historical solicitations from Minnesota State Colleges and Universities Board of Trustees | State of Minnesota are tracked and searchable. As a state agency, Minnesota State Colleges and Universities Board of Trustees | State of Minnesota regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Affidavit of Non-Collusion, Affirmative Action Requirements, Supplier Diversity Form, CAD or 3D models, cutsheets. Review the full document from Minnesota State Colleges and Universities Board of Trustees | State of Minnesota for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Winona, MN. Review the full solicitation for detailed scope requirements.