Ministry of Technology and Innovation Digitization Services PQR AB-2025-02694
Ministry of Technology and InnovationProvincial Agency · Edmonton, AB- Due
- Mar 31, 2028
- 504 days left
- Posted
- Apr 9, 2025
- Primary contact
- Procurement Officer Elvis
- (587) 894-6684
The 30-second brief
The Ministry of Technology and Innovation issues PQR AB-2025-02694 to establish a Standing Offer List of Pre-Qualified Contractors capable of providing digitization services. Services include document preparation, metadata indexing and referencing, scanning and imaging, image and metadata quality control, re-scanning, quality assurance, data transfer, record retrieval, storage, analogue records transportation, and creation of a digitization procedures manual. The submission deadline is March 31, 2028. Submissions are accepted via email at [email protected] or physical delivery at J.G. O'Donoghue Building in Edmonton, Alberta.
Document Preparation, Metadata Indexing and Referencing, Scanning/Imaging, Image and Metadata Quality Control (QC), Re-scan or Re-image, Quality Assurance, Data Transfer, Retrieval of a Record in any form, Storage, Transportation of Analogue Records, Creation of a Digitization Procedures Manual
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Summary
The Ministry of Technology and Innovation issues PQR AB-2025-02694 to establish a Standing Offer List of Pre-Qualified Contractors capable of providing digitization services.
Services include document preparation, metadata indexing and referencing, scanning and imaging, image and metadata quality control, re-scanning, quality assurance, data transfer, record retrieval, storage, analogue records transportation, and creation of a digitization procedures manual. The submission deadline is March 31, 2028. Submissions are accepted via email at [email protected] or physical delivery at J.G. O'Donoghue Building in Edmonton, Alberta.
REQUIRED DELIVERABLES
11- Document Preparation
- Metadata Indexing and Referencing
- Scanning/Imaging
- Image and Metadata Quality Control (QC)
- Re-scan or Re-image
- Quality Assurance
- Data Transfer
- Retrieval of a Record in any form
- Storage
- Transportation of Analogue Records
- Creation of a Digitization Procedures Manual
- Submit to
- J.G. O'Donoghue Building, 7000-113 Street, Edmonton, Alberta, T6H 5T6 | [email protected]
- Scope location
- Alberta
Questions about this RFP
How do I respond to this RFP from Ministry of Technology and Innovation?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 31, 2028. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: J.G. O'Donoghue Building, 7000-113 Street, Edmonton, Alberta, T6H 5T6 | [email protected]. For questions, contact Procurement Officer Elvis.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Ministry of Technology and Innovation in AB, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Procurement Officer Elvis at (587) 894-6684. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Document Preparation, Metadata Indexing and Referencing, Scanning/Imaging, Image and Metadata Quality Control (QC), Re-scan or Re-image, Quality Assurance, Data Transfer, Retrieval of a Record in any form, Storage, Transportation of Analogue Records, Creation of a Digitization Procedures Manual. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Ministry of Technology and Innovation?
All active and historical solicitations from Ministry of Technology and Innovation are tracked and searchable. As a provincial agency agency, Ministry of Technology and Innovation regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of March 31, 2028, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Ministry of Technology and Innovation for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Alberta. Review the full solicitation for detailed scope requirements.
