Mercer County Schools Bank Depository Services RFP 2026
Mercer County School DistrictSchool · Harrodsburg, KY- Due
- Mar 5, 2026
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Amber Minor
The 30-second brief
Mercer County Schools is seeking proposals for bank depository services. The contract period will begin on July 1, 2026, and end on June 30, 2027, with potential for annual renewals. Bids will be opened on March 5, 2026.
ACH Processing & Depository Services, Online Banking & Electronic Reporting, Electronic Check Reconciliation (MUNIS compatible), Remote Deposit Services, Fraud Prevention (Positive Pay or equivalent), Night Depository & Deposit Bags, On-site Training & Ongoing Technical Support, Collateralization in Compliance with KRS & KDE, All forms needed for transaction processing including checks, Deposit slips, And numbered direct deposit advices, MICR toner
Net income earned on Board accounts, Proximity to schools or other easy access to bank depository, Provision of equipment to facilitate bank transactions, A rating of monthly reports to be offered and their availability by or prior to the fifth business day, Opportunity for CD's and Investments, Compensating Balance requirement to offset costs, A rating of the computer and communication hardware and software and compatibility and ease of use with District computer and communication hardware and software, Capacity to meet or exceed other Demand Deposit Requirements
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Summary
Mercer County Schools is seeking proposals for bank depository services. The contract period will begin on July 1, 2026, and end on June 30, 2027, with potential for annual renewals. Bids will be opened on March 5, 2026.
EVALUATION CRITERIA
Net income earned on Board accounts, Proximity to schools or other easy access to bank depository, Provision of equipment to facilitate bank transactions, A rating of monthly reports to be offered and their availability by or prior to the fifth business day, Opportunity for CD's and Investments, Compensating Balance requirement to offset costs, A rating of the computer and communication hardware and software and compatibility and ease of use with District computer and communication hardware and software, Capacity to meet or exceed other Demand Deposit Requirements
REQUIRED DELIVERABLES
12- ACH Processing & Depository Services
- Online Banking & Electronic Reporting
- Electronic Check Reconciliation (MUNIS compatible)
- Remote Deposit Services
- Fraud Prevention (Positive Pay or equivalent)
- Night Depository & Deposit Bags
- On-site Training & Ongoing Technical Support
- Collateralization in Compliance with KRS & KDE
- All forms needed for transaction processing including checks
- Deposit slips
- Numbered direct deposit advices
- MICR toner
REQUIRED ATTACHMENTS
4- Bid Form
- REQUIRED AFFIDAVIT FOR BIDDERS
- OFFERORS AND CONTRACTORS CLAIMING RESIDENT BIDDER STATUS
- IRS W-9 FORM
- Submit to
- Mercer County Board of Education, 530 Perryville Street, Harrodsburg, Kentucky 40330 or [email protected]
- Duration
- 24 months
- Scope location
- Harrodsburg, KY
- Reported agency
- Mercer County Schools
Questions about this RFP
How do I respond to this RFP from Mercer County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Mercer County Board of Education, 530 Perryville Street, Harrodsburg, Kentucky 40330 or [email protected]. For questions, contact Amber Minor.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Mercer County School District in KY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Amber Minor. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: ACH Processing & Depository Services, Online Banking & Electronic Reporting, Electronic Check Reconciliation (MUNIS compatible), Remote Deposit Services, Fraud Prevention (Positive Pay or equivalent), Night Depository & Deposit Bags, On-site Training & Ongoing Technical Support, Collateralization in. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Net income earned on Board accounts, Proximity to schools or other easy access to bank depository, Provision of equipment to facilitate bank transactions, A rating of monthly reports to be offered and..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Mercer County School District?
All active and historical solicitations from Mercer County School District are tracked and searchable. As a school agency, Mercer County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Form, REQUIRED AFFIDAVIT FOR BIDDERS, OFFERORS AND CONTRACTORS CLAIMING RESIDENT BIDDER STATUS, IRS W-9 FORM. Review the full document from Mercer County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Harrodsburg, KY. Review the full solicitation for detailed scope requirements.