Merced County Regional Waste Management Authority - Weigh Station System Upgrade - RFP20261027MCRWMA (2026)
Yosemite Area Regional Transportation SystemSpecial District · Merced, CA- Due
- Nov 25, 2026
- 23 days left
- Posted
- Oct 27, 2026
- Contract term
- 3 years
- Primary contact
- Magdalena Gartonzavesky
The 30-second brief
The Merced County Regional Waste Management Authority (MCRWMA) seeks proposals from qualified firms to upgrade its scale house Weigh Station System to improve billing, reporting, and customer service across two landfill locations: Highway 59 Landfill in Merced and Billy Wright Landfill in Los Banos, California. The project involves implementing a fully integrated scale house software solution with features including multi-scale operation, POS terminal integration, offline functionality with automatic synchronization, customer portal, comprehensive reporting, and data migration. The contract term is 3 years with up to 2 additional one-year extension options. Proposals are due by November 25, 2026, at 12:00 p.m. PST, submitted via email to Magdalena Gartonzavesky at [email protected]. Questions are due by November 10, 2026. Evaluation criteria include functional requirements, reporting and analytics, technical support, reliability, security and compliance, vendor references, and cost.
Functional Requirements (25), Reporting and Analytics (25), Technical Support (15), Reliability (10), Security and Compliance (10), Vendor References (10), Cost (5)
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Summary
The Merced County Regional Waste Management Authority (MCRWMA) seeks proposals from qualified firms to upgrade its scale house Weigh Station System to improve billing, reporting, and customer service across two landfill locations: Highway 59 Landfill in Merced and Billy Wright Landfill in Los Banos, California.
The project involves implementing a fully integrated scale house software solution with features including multi-scale operation, POS terminal integration, offline functionality with automatic synchronization, customer portal, comprehensive reporting, and data migration. The contract term is 3 years with up to 2 additional one-year extension options. Proposals are due by November 25, 2026, at 12:00 p.m. PST, submitted via email to Magdalena Gartonzavesky at [email protected]. Questions are due by November 10, 2026. Evaluation criteria include functional requirements, reporting and analytics, technical support, reliability, security and compliance, vendor references, and cost.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
11- Cover Page and Cover Letter
- Proposer’s Submittal Checklist
- Table of Contents
- Certification
- Nondebarment Certification
- Lobbying Certification
- Reference List
- Organization Capability and Experience
- Response to Requirements - Scope of Work
- Proposal Cost Summary Form
- Review of Sample Agreement
- Submit to
- [email protected]
- Duration
- 36 months
- Scope location
- Merced, CA
- Reported agency
- Merced County Regional Waste Management Authority
Questions about this RFP
How do I respond to this RFP from Yosemite Area Regional Transportation System?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 25, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Magdalena Gartonzavesky.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Yosemite Area Regional Transportation System in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Magdalena Gartonzavesky. Questions and answers are typically shared with all prospective bidders.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Functional Requirements (25), Reporting and Analytics (25), Technical Support (15), Reliability (10), Security and Compliance (10), Vendor References (10), Cost (5)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Yosemite Area Regional Transportation System?
All active and historical solicitations from Yosemite Area Regional Transportation System are tracked and searchable. As a special district agency, Yosemite Area Regional Transportation System regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 25, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Page and Cover Letter, Proposer’s Submittal Checklist, Table of Contents, Certification, Nondebarment Certification, Lobbying Certification, Reference List, Organization Capability and Experienc. Review the full document from Yosemite Area Regional Transportation System for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Merced, CA. Review the full solicitation for detailed scope requirements.