Mehlville School District - School-Home Communication System RFP - 2026
Mehlville R-IX School DistrictSchool · St Louis, MO- Due
- Dec 7, 2026
- 34 days left
- Posted
- Oct 29, 2026
- Contract term
- 3 years
- Primary contact
- Jessica Pupillo
- (314) 467-5152
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Summary
Mehlville School District is requesting proposals for a comprehensive communications platform and automatic notification system to serve approximately 10,000 students, 2,100 employees, and 11,400 parents across 18 schools in St.
Louis, MO. The fully hosted Application Service Provider (ASP) system must integrate with the Infinite Campus Student Information Service, support emergency notifications, absence notifications, secure document delivery, attendance alerts, meal account balances, and two-way translated communication in over 100 languages. Proposals are due by December 7, 2026, at 11 a.m. CST, to be mailed or delivered to Mehlville School District, Attn: Jessica Pupillo, 2900 Lemay Ferry Road, St. Louis, MO 63125. The initial service period is from July 1, 2027, through June 30, 2032, with an option to renew for two additional years.
REQUIRED ATTACHMENTS
7- Letter of Transmittal
- Executive Summary
- Proof of liability insurance
- Answers to Questions in Sections 1
- 2 and 3
- Attachment 1 Company Profile
- Attachment 2 References and Termination
- Submit to
- Mehlville School District, % Jessica Pupillo, Chief Communications Officer, 2900 Lemay Ferry Road, St. Louis, MO 63125
- Duration
- 60 months
- Scope location
- St. Louis, MO
- Reported agency
- Mehlville School District
Questions about this RFP
How do I respond to this RFP from Mehlville R-IX School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 7, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Mehlville School District, % Jessica Pupillo, Chief Communications Officer, 2900 Lemay Ferry Road, St. Louis, MO 63125. For questions, contact Jessica Pupillo.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Mehlville R-IX School District in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jessica Pupillo at (314) 467-5152. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from Mehlville R-IX School District?
All active and historical solicitations from Mehlville R-IX School District are tracked and searchable. As a school agency, Mehlville R-IX School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 7, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Letter of Transmittal, Executive Summary, Proof of liability insurance, Answers to Questions in Sections 1, 2 and 3, Attachment 1 Company Profile, Attachment 2 References and Termination. Review the full document from Mehlville R-IX School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: St. Louis, MO. Review the full solicitation for detailed scope requirements.