Medford School District RFP 26-00-28 Instrument Repair and Maintenance 2026
Medford School District 549School · Medford, OR- Due
- May 27, 2026
- Deadline passed
- Posted
- Apr 29, 2026
- Contract term
- 3 years
- Primary contact
- Pam Thoren
- (541) 842-1118
The 30-second brief
Medford School District is seeking proposals for instrument repair and maintenance services for its music instrument fleet. Services will be provided on a case-by-case basis as needed.
Instrument repair and maintenance services
Costs for repairs, Experience of the vendor, Qualifications of the vendor, Ability to pick up and drop off instruments, References
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Summary
Medford School District is seeking proposals for instrument repair and maintenance services for its music instrument fleet. Services will be provided on a case-by-case basis as needed.
EVALUATION CRITERIA
5- Costs for repairs
- Experience of the vendor
- Qualifications of the vendor
- Ability to pick up and drop off instruments
- References
REQUIRED DELIVERABLES
Instrument repair and maintenance services
- Submit to
- Medford School District’s Purchasing Office, 900 Kenyon St., Medford, OR 97501. Documents can be picked up by calling 541-842-1118, downloading from links, or emailing [email protected]
- Scope location
- Medford, Oregon
- Reported agency
- Medford School District 549C
Questions about this RFP
How do I respond to this RFP from Medford School District 549?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 27, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: Medford School District’s Purchasing Office, 900 Kenyon St., Medford, OR 97501. Documents can be picked up by calling 541-842-1118, downloading from links, or emailing [email protected]. For questions, contact Pam Thoren.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Medford School District 549 in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Pam Thoren at (541) 842-1118. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Instrument repair and maintenance services. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Costs for repairs, Experience of the vendor, Qualifications of the vendor, Ability to pick up and drop off instruments, References" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Medford School District 549?
All active and historical solicitations from Medford School District 549 are tracked and searchable. As a school agency, Medford School District 549 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Medford School District 549 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Medford, Oregon. Review the full solicitation for detailed scope requirements.