Maryland Health Benefit Exchange - Archer SaaS Subscription - IFB BPM057273 (2026)
Maryland Health Benefit Exchange | State of MarylandState · Baltimore, MD- Due
- Jul 24, 2026
- Deadline passed
- Posted
- Jun 24, 2026
- Contract term
- 1 year
- Primary contact
- Tracey D. Gamble
- (410) 547-1582
The 30-second brief
The Maryland Health Benefit Exchange is issuing an Invitation for Bids for a 12-month software subscription to Archer SaaS solutions, including information security management system, corporate obligations management, control assurance program management, key indicator management, risk assessment management, operational risk management, enterprise risk management, loss event management, plan of action and milestones, single sign-on, policy program management, SmartStart for SaaS, EOD subscriptions, and training credits, starting August 1, 2026, through July 31, 2027. Bidders must be authorized to resell Archer subscriptions and submit a letter of authorization. The procurement utilizes federal Medicaid funds (CFDA 93.778). Bids are due by 11:00 AM Eastern Standard Time on July 24, 2026, via eMaryland Marketplace Advantage (eMMA). A virtual pre-bid conference is scheduled for July 13, 2026, at 12:30 PM, with registration required. Award will be made to the responsible bidder submitting the responsive bid with the lowest total fixed price.
RSA-0012040 Archer SaaS, SAAS-ISMS-S-T2 SaaS Info Sec Mgmt System/100/mo, SAAS-OBLIGS-S-T2 SaaS Corp. Obligations Mgmt./100/mo, SAAS-CTRLPRG-S-T2 SaaS Ctrl Assurance Prgm. Mgmt /100/mo, SAAS-KEYIND-S-T2 SaaS Key Indicator Management /100/mo, SAAS-BTUPRSK-S-T2 SaaS Risk Assessment Management /100/mo, SAAS-OPSRSK-S-T2 SaaS Operational Risk Mgmt./100/mo, SAAS-TDRSKINV-S-T2 SaaS Enterprise Risk Management /100/mo, SAAS-LSSEVNT-S-T2 SaaS Loss Event Management/100/mo, SAAS-POAM-S-T2 SaaS Plan of Actn. + Milestones/100/mo, SAAS-SSO-S-1M Archer SaaS Single Sign On $/Mo, SAAS-POLICY-S-T2 SaaS Policy Program Management /100/mo, PS-BAS-ARC-SMTSAAS Archer SmartStart for SaaS, PS-BAS-ARC-SUB40 Archer EOD Subscription - PLATINUM, PS-BAS-ARC-SUB10 Archer EOD Subscription - SILVER, ED-ARC-TRAINCREDIT Archer Training Credit
Lowest Total Bid Price
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Summary
The Maryland Health Benefit Exchange is issuing an Invitation for Bids for a 12-month software subscription to Archer SaaS solutions, including information security management system, corporate obligations management, control assurance program management, key indicator management, risk assessment management, operational risk management, enterprise risk management, loss event management, plan of action and milestones, single sign-on, policy program management, SmartStart for SaaS, EOD subscriptions, and training credits, starting August 1, 2026, through July 31, 2027.
Bidders must be authorized to resell Archer subscriptions and submit a letter of authorization. The procurement utilizes federal Medicaid funds (CFDA 93.778). Bids are due by 11:00 AM Eastern Standard Time on July 24, 2026, via eMaryland Marketplace Advantage (eMMA). A virtual pre-bid conference is scheduled for July 13, 2026, at 12:30 PM, with registration required. Award will be made to the responsible bidder submitting the responsive bid with the lowest total fixed price.
EVALUATION CRITERIA
Lowest Total Bid Price
REQUIRED DELIVERABLES
3- RSA-0012040 Archer SaaS
- SAAS-ISMS-S-T2 SaaS Info Sec Mgmt System/100/mo
- SAAS-OBLIGS-S-T2 SaaS Corp
Obligations Mgmt./100/mo, SAAS-CTRLPRG-S-T2 SaaS Ctrl Assurance Prgm. Mgmt /100/mo, SAAS-KEYIND-S-T2 SaaS Key Indicator Management /100/mo, SAAS-BTUPRSK-S-T2 SaaS Risk Assessment Management /100/mo, SAAS-OPSRSK-S-T2 SaaS Operational Risk Mgmt./100/mo, SAAS-TDRSKINV-S-T2 SaaS Enterprise Risk Management /100/mo, SAAS-LSSEVNT-S-T2 SaaS Loss Event Management/100/mo, SAAS-POAM-S-T2 SaaS Plan of Actn. + Milestones/100/mo, SAAS-SSO-S-1M Archer SaaS Single Sign On $/Mo, SAAS-POLICY-S-T2 SaaS Policy Program Management /100/mo, PS-BAS-ARC-SMTSAAS Archer SmartStart for SaaS, PS-BAS-ARC-SUB40 Archer EOD Subscription - PLATINUM, PS-BAS-ARC-SUB10 Archer EOD Subscription - SILVER, ED-ARC-TRAINCREDIT Archer Training Credit
REQUIRED ATTACHMENTS
8- Bid
- Archer SaaS Subscription # BPM057273
- Archer SaaS Subscription PIA BPM057273
- Manufacturer letter of authorization
- Attachment B - Bid/Proposal Affidavit
- Attachment D - Bid Price Form
- Attachment E - Federal Funds Attachment
- Including E-1 and E-2
- Submit to
- https://procurement.maryland.gov/emma-qrgs/
- Duration
- 12 months
- Scope location
- Baltimore, MD
- Reported agency
- Maryland Health Benefit Exchange
Questions about this IFB
How do I respond to this IFB from Maryland Health Benefit Exchange | State of Maryland?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.maryland.gov/emma-qrgs/. For questions, contact Tracey D. Gamble.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Maryland Health Benefit Exchange | State of Maryland in MD, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tracey D. Gamble at (410) 547-1582. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: RSA-0012040 Archer SaaS, SAAS-ISMS-S-T2 SaaS Info Sec Mgmt System/100/mo, SAAS-OBLIGS-S-T2 SaaS Corp. Obligations Mgmt./100/mo, SAAS-CTRLPRG-S-T2 SaaS Ctrl Assurance Prgm. Mgmt /100/mo, SAAS-KEYIND-S-T2 SaaS Key Indicator Management /100/mo, SAAS-BTUPRSK-S-T2 SaaS Risk Assessment Management /100/mo,. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest Total Bid Price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Maryland Health Benefit Exchange | State of Maryland?
All active and historical solicitations from Maryland Health Benefit Exchange | State of Maryland are tracked and searchable. As a state agency, Maryland Health Benefit Exchange | State of Maryland regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid, Archer SaaS Subscription # BPM057273, Archer SaaS Subscription PIA BPM057273, Manufacturer letter of authorization, Attachment B - Bid/Proposal Affidavit, Attachment D - Bid Price Form, Attachmen. Review the full document from Maryland Health Benefit Exchange | State of Maryland for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Baltimore, MD. Review the full solicitation for detailed scope requirements.