Marshall University RFP MU27 Bookstore Management Services 2025
Marshall UniversityHigher Ed · Huntington, WV- Due
- Feb 12, 2026
- Deadline passed
- Posted
- Dec 8, 2025
- Contract term
- 1 year
- Primary contact
- Leeann Lemon
- (304) 696-3056
The 30-second brief
Marshall University is seeking proposals for the management of its campus-wide bookstore. The RFP outlines project specifications, mandatory requirements, and evaluation criteria for vendors.
Management of campus-wide bookstore, including retail sales of textbooks, course materials, merchandise, general books, and miscellaneous retail items. Management of the Herd Zone retail operation at the Joan C. Edwards football stadium. Support for online sales, digital course materials, and data analytics systems. Detailed transition plan. Financial projections. Pricing and discount programs. Gift cards. Capital investment proposals. Price matching guarantee. Textbook adoption and communication. Research resource benchmarking. Student engagement. Marketing and promotional support. Technology upgrades.
Mandatory Qualifications and Experience (Higher Education Experience, Financial Stability, Active College/University Contracts, References from Similar Institutions, On-Site Management Capabilities, Student Engagement, Online Capabilities), Mandatory Project Requirements (Bookstore Management, Textbook Services, Fair Pricing Structure, Online Bookstore, Athletic Program Support, Other University Program Support, Engagement Strategy, Growth Scalability, Transition Planning, Inventory Management, Financial Information, Gift Cards, Capital Investment and Sponsorships, Price Matching Policy, 5-Year Pro Forma Financial Projection, Preferred Pricing and Discount Programs, Exemption for Herd Academy Dual Credit Program, Textbook Adoption and Communication Requirements, Research Resource Benchmarking and Expansion Opportunity, Student Engagement, Other contributions), Oral Presentation, Total Technical Score, Total Cost Score.
Hear what Marshall University plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
Marshall University is seeking proposals for the management of its campus-wide bookstore. The RFP outlines project specifications, mandatory requirements, and evaluation criteria for vendors.
EVALUATION CRITERIA
Mandatory Qualifications and Experience (Higher Education Experience, Financial Stability, Active College/University Contracts, References from Similar Institutions, On-Site Management Capabilities, Student Engagement, Online Capabilities), Mandatory Project Requirements (Bookstore Management, Textbook Services, Fair Pricing Structure, Online Bookstore, Athletic Program Support, Other University Program Support, Engagement Strategy, Growth Scalability, Transition Planning, Inventory Management, Financial Information, Gift Cards, Capital Investment and Sponsorships, Price Matching Policy, 5-Year Pro Forma Financial Projection, Preferred Pricing and Discount Programs, Exemption for Herd Academy Dual Credit Program, Textbook Adoption and Communication Requirements, Research Resource Benchmarking and Expansion Opportunity, Student Engagement, Other contributions), Oral Presentation, Total Technical Score, Total Cost Score.
REQUIRED DELIVERABLES
6- Management of campus-wide bookstore
- Including retail sales of textbooks
- Course materials
- Merchandise
- General books
- Miscellaneous retail items
Management of the Herd Zone retail operation at the Joan C. Edwards football stadium. Support for online sales, digital course materials, and data analytics systems. Detailed transition plan. Financial projections. Pricing and discount programs. Gift cards. Capital investment proposals. Price matching guarantee. Textbook adoption and communication. Research resource benchmarking. Student engagement. Marketing and promotional support. Technology upgrades.
REQUIRED ATTACHMENTS
10- Attachment A: Cost Sheet
- Attachment B: Population Fact Sheet
- Attachment C: Bookstore Three (3) Year Sales
- Attachment D: Library Resources/Vendors
- Attachment E: Campus Map
- Attachment F: Purchasing Affidavit
- Attachment G: Drug-Free Workplace Affidavit
- Attachment H: Disclosure of Interested Parties
- Attachment I: Required Document Checklist
- Attachment J: Bonfire Instructions
- Submit to
- Electronically through Bonfire™ or delivered to Marshall University Office of Purchasing
- Duration
- 108 months
- Scope location
- Huntington, WV
- Projected sq ft
- 15,000 sq ft
Questions about this RFP
How do I respond to this RFP from Marshall University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Electronically through Bonfire™ or delivered to Marshall University Office of Purchasing. For questions, contact Leeann Lemon.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Marshall University in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Leeann Lemon at (304) 696-3056. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Management of campus-wide bookstore, including retail sales of textbooks, course materials, merchandise, general books, and miscellaneous retail items. Management of the Herd Zone retail operation at the Joan C. Edwards football stadium. Support for online sales, digital course materials, and data a. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Mandatory Qualifications and Experience (Higher Education Experience, Financial Stability, Active College/University Contracts, References from Similar Institutions, On-Site Management Capabilities, S..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Marshall University?
All active and historical solicitations from Marshall University are tracked and searchable. As a higher ed agency, Marshall University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A: Cost Sheet, Attachment B: Population Fact Sheet, Attachment C: Bookstore Three (3) Year Sales, Attachment D: Library Resources/Vendors, Attachment E: Campus Map, Attachment F: Purchasing. Review the full document from Marshall University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Huntington, WV. The total projected area is 15000 sq ft. Review the full solicitation for detailed scope requirements.