Lowndes County - Coffee Services - LC-2026-431, Coffee Services, 2026
Lowndes CountyCounty · Valdosta, GA- Due
- Oct 28, 2026
- Due today
- Posted
- Oct 14, 2026
- Contract term
- 1 year
- Primary contact
- Amy Woods
- (229) 671-2527
The 30-second brief
Lowndes County requests bids for coffee services for county buildings, including 911 Center, Animal Shelter, Governmental Building, and Judicial Complex, for a one-year contract with four one-year renewal options. The scope requires monthly rental and set-up of coffee machines and pots, plus pricing for Maxwell House Master Blend and comparable house blend caffeinated and decaffeinated coffee, filters, stirrers, sugar, Sweet-N-Low, non-dairy creamer, and 12 oz. flat styrofoam cups. Submissions are due by October 28, 2026, at 10:00 am to the Purchasing Department at 327 N Ashley St., Valdosta, GA 31601. Questions are accepted via email until October 19, 2026. Bidders must provide a Lowndes County Business License and an E-Verify number.
MONTHLY RENTAL FEE OF ONE COFFEE MACHINE & TWO COFFEE POTS PER LOCATION, SET-UP/DEPOSIT FEE OF MACHINES/POTS, MAXWELL HOUSE MASTER BLEND COFFEE CAFFEINATED PRICE PER BOX, MAXWELL HOUSE MASTER BLEND COFFEE DECAFFEINATED PRICE PER BOX, COMPARABLE HOUSE BLEND COFFEE CAFFEINATED PRICE PER BOX, COMPARABLE HOUSE BLEND COFFEE DECAFFEINATED PRICE PER BOX, ONE (1) BOX - FILTERS, ONE (1) BOX - STIRRERS, ONE (1) CANNISTER PURE SUGAR, ONE (1) BOX SWEET-N-LOW (PINK), ONE (1) CANNISTER NON-DAIRY CREAMER, ONE (1) BOX 12 OZ. FLAT STYRO CUPS, MONTHLY DELIVERY CHARGES OF ALL PRODUCTS
Lowest priced caffeinated and decaffeinated coffee and all other unit prices listed except the Styrofoam cups
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Summary
Lowndes County requests bids for coffee services for county buildings, including 911 Center, Animal Shelter, Governmental Building, and Judicial Complex, for a one-year contract with four one-year renewal options.
The scope requires monthly rental and set-up of coffee machines and pots, plus pricing for Maxwell House Master Blend and comparable house blend caffeinated and decaffeinated coffee, filters, stirrers, sugar, Sweet-N-Low, non-dairy creamer, and 12 oz. flat styrofoam cups. Submissions are due by October 28, 2026, at 10:00 am to the Purchasing Department at 327 N Ashley St., Valdosta, GA 31601. Questions are accepted via email until October 19, 2026. Bidders must provide a Lowndes County Business License and an E-Verify number.
EVALUATION CRITERIA
Lowest priced caffeinated and decaffeinated coffee and all other unit prices listed except the Styrofoam cups
REQUIRED DELIVERABLES
MONTHLY RENTAL FEE OF ONE COFFEE MACHINE & TWO COFFEE POTS PER LOCATION, SET-UP/DEPOSIT FEE OF MACHINES/POTS, MAXWELL HOUSE MASTER BLEND COFFEE CAFFEINATED PRICE PER BOX, MAXWELL HOUSE MASTER BLEND COFFEE DECAFFEINATED PRICE PER BOX, COMPARABLE HOUSE BLEND COFFEE CAFFEINATED PRICE PER BOX, COMPARABLE HOUSE BLEND COFFEE DECAFFEINATED PRICE PER BOX, ONE (1) BOX - FILTERS, ONE (1) BOX - STIRRERS, ONE (1) CANNISTER PURE SUGAR, ONE (1) BOX SWEET-N-LOW (PINK), ONE (1) CANNISTER NON-DAIRY CREAMER, ONE (1) BOX 12 OZ. FLAT STYRO CUPS, MONTHLY DELIVERY CHARGES OF ALL PRODUCTS
REQUIRED ATTACHMENTS
3- Business License
- E-Verify number
- Contractor Affidavit and Agreement
- Submit to
- Purchasing Department, Lowndes County, 327 N Ashley St., Valdosta, GA 31601
- Duration
- 60 months
- Scope location
- Valdosta, GA
Questions about this BID
How do I respond to this Bid from Lowndes County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Purchasing Department, Lowndes County, 327 N Ashley St., Valdosta, GA 31601. For questions, contact Amy Woods.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Lowndes County in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Amy Woods at (229) 671-2527. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: MONTHLY RENTAL FEE OF ONE COFFEE MACHINE & TWO COFFEE POTS PER LOCATION, SET-UP/DEPOSIT FEE OF MACHINES/POTS, MAXWELL HOUSE MASTER BLEND COFFEE CAFFEINATED PRICE PER BOX, MAXWELL HOUSE MASTER BLEND COFFEE DECAFFEINATED PRICE PER BOX, COMPARABLE HOUSE BLEND COFFEE CAFFEINATED PRICE PER BOX, COMPARABL. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest priced caffeinated and decaffeinated coffee and all other unit prices listed except the Styrofoam cups" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Lowndes County?
All active and historical solicitations from Lowndes County are tracked and searchable. As a county agency, Lowndes County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 28, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Business License, E-Verify number, Contractor Affidavit and Agreement. Review the full document from Lowndes County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Valdosta, GA. Review the full solicitation for detailed scope requirements.