Los Angeles County - 5 Xerox W110 Scanner - RFB-IS-27200225, 2026
Los Angeles CountyCounty · Los Angeles, CA- Due
- Nov 2, 2026
- 6 days left
- Posted
- Oct 19, 2026
- Contract term
- 1 year
- Primary contact
- Edmond Warren
- (323) 607-1185
The 30-second brief
The County of Los Angeles Internal Services Department is seeking bids for the lease and maintenance of five (5) new Xerox W110 scanners (Part Number XW110-A) for the Department of Children and Family Services WIC 827 unit under solicitation RFB-IS-27200225. The initial lease term is 12 months with options to extend for up to two additional years upon mutual consent. Required hardware specifications include a minimum scan speed of 100 pages per minute, duplex automatic document feeder, 600 dpi optical resolution, 35,000 pages daily duty cycle, and USB-C interface. The vendor must provide break/fix maintenance within one business day, technical training, data wipe services at lease end, and a 3-year maximum warranty with annual renewals. Submissions are due by November 2, 2026, at 12:00 PM via the online Vendor Self Service (VSS) portal. Bidders must be authorized distributors or resellers and submit all required Appendix A purchasing forms, certificate of insurance, and specification sheets.
5 Xerox W110 Scanners, Part Number XW110-A; 3-year standard manufacturer's warranty; 497N07798 production maintenance package; 12-month lease term with optional renewals
Lowest total acceptable offer
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Summary
The County of Los Angeles Internal Services Department is seeking bids for the lease and maintenance of five (5) new Xerox W110 scanners (Part Number XW110-A) for the Department of Children and Family Services WIC 827 unit under solicitation RFB-IS-27200225.
The initial lease term is 12 months with options to extend for up to two additional years upon mutual consent. Required hardware specifications include a minimum scan speed of 100 pages per minute, duplex automatic document feeder, 600 dpi optical resolution, 35,000 pages daily duty cycle, and USB-C interface. The vendor must provide break/fix maintenance within one business day, technical training, data wipe services at lease end, and a 3-year maximum warranty with annual renewals. Submissions are due by November 2, 2026, at 12:00 PM via the online Vendor Self Service (VSS) portal. Bidders must be authorized distributors or resellers and submit all required Appendix A purchasing forms, certificate of insurance, and specification sheets.
EVALUATION CRITERIA
Lowest total acceptable offer
REQUIRED DELIVERABLES
4- 5 Xerox W110 Scanners, Part Number XW110-A
- 3-year standard manufacturer's warranty
- 497N07798 production maintenance package
- 12-month lease term with optional renewals
REQUIRED ATTACHMENTS
11- Exhibit 1 Proposer's Organization Questionnaire/Affidavit
- Exhibit 2 Proposer's Certification of Compliance
- Exhibit 3 Request for Preference Consideration
- Exhibit 4 Commercially Useful Function Certification Form
- Exhibit 5 Declaration
- Exhibit 6 Community Business Enterprise CBE Information Excel Worksheet
- Exhibit 7 Certification of Compliance COVID-19 Vaccinations
- Exhibit 8 Prevailing Wages
- Certificate of Insurance
- Authorized Manufacturer/Distributor Letters
- Specification Sheet
- Submit to
- http://lacovss.lacounty.gov
- Duration
- 12 months
- Scope location
- Los Angeles, CA
Questions about this BID
How do I respond to this Bid from Los Angeles County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: http://lacovss.lacounty.gov. For questions, contact Edmond Warren.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Los Angeles County in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Edmond Warren at (323) 607-1185. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 5 Xerox W110 Scanners, Part Number XW110-A; 3-year standard manufacturer's warranty; 497N07798 production maintenance package; 12-month lease term with optional renewals. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest total acceptable offer" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Los Angeles County?
All active and historical solicitations from Los Angeles County are tracked and searchable. As a county agency, Los Angeles County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 2, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit 1 Proposer's Organization Questionnaire/Affidavit, Exhibit 2 Proposer's Certification of Compliance, Exhibit 3 Request for Preference Consideration, Exhibit 4 Commercially Useful Function Cert. Review the full document from Los Angeles County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Los Angeles, CA. Review the full solicitation for detailed scope requirements.