Logan County Schools Gym Floor Projection Mapping System RFP# FO26-1003 2025
Logan County School DistrictSchool · West Logan, WV- Due
- Jan 5, 2026
- Deadline passed
- Posted
- Dec 17, 2025
- Contract term
- 1 year
- Primary contact
- Larry Brown
- (304) 792-2060
The 30-second brief
Logan County Schools is seeking proposals for a complete, turn-key gym floor projection mapping system for Logan High School. The procurement includes a minimum of four 4,000 ANSI lumen laser projectors (Full HD), a custom ceiling mounting system compatible with steel beams, integrated control hardware, and projection-mapping software with show playback and scheduling capabilities. The vendor is responsible for turnkey installation, final alignment, calibration, and onsite or virtual staff training. Proposals must include a minimum one-year warranty on hardware and software. Submissions are due by 10:00 am on January 5, 2026, and a written question deadline is set for December 26, 2025, at 4:00 p.m. Evaluation is based on qualifications (30%), cost (30%), technical features (20%), references (10%), and responsiveness (10%).
Projectors, Mounting system, Integrated control hardware, Software, Installation, Training, Documentation, Warranty
Qualifications and experience (30%), Cost and overall value (30%), Technical compliance and system features (20%), References and past performance (10%), Responsiveness and completeness of proposal (10%)
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Summary
Logan County Schools is seeking proposals for a complete, turn-key gym floor projection mapping system for Logan High School.
The procurement includes a minimum of four 4,000 ANSI lumen laser projectors (Full HD), a custom ceiling mounting system compatible with steel beams, integrated control hardware, and projection-mapping software with show playback and scheduling capabilities. The vendor is responsible for turnkey installation, final alignment, calibration, and onsite or virtual staff training. Proposals must include a minimum one-year warranty on hardware and software. Submissions are due by 10:00 am on January 5, 2026, and a written question deadline is set for December 26, 2025, at 4:00 p.m. Evaluation is based on qualifications (30%), cost (30%), technical features (20%), references (10%), and responsiveness (10%).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
8- Projectors
- Mounting system
- Integrated control hardware
- Software
- Installation
- Training
- Documentation
- Warranty
REQUIRED ATTACHMENTS
11- Addendum Acknowledgement Form
- Affidavit
- Lobbying Certification
- Disclosure of Lobbying Activities
- Suspension and Debarment Certification
- Equal Opportunity Statement Form
- Possible Conflicts of Interest
- West Virginia Business License
- West Virginia State Tax Department Business Registration Certificate
- Vendor Registration Memorandum
- W-9
- Submit to
- Logan, WV
- Scope location
- Logan, WV
- Reported agency
- Logan County Schools
Questions about this RFP
How do I respond to this RFP from Logan County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Logan, WV. For questions, contact Larry Brown.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Logan County School District in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Larry Brown at (304) 792-2060. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Projectors, Mounting system, Integrated control hardware, Software, Installation, Training, Documentation, Warranty. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and experience (30%), Cost and overall value (30%), Technical compliance and system features (20%), References and past performance (10%), Responsiveness and completeness of proposal (1..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Logan County School District?
All active and historical solicitations from Logan County School District are tracked and searchable. As a school agency, Logan County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Addendum Acknowledgement Form, Affidavit, Lobbying Certification, Disclosure of Lobbying Activities, Suspension and Debarment Certification, Equal Opportunity Statement Form, Possible Conflicts of Int. Review the full document from Logan County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Logan, WV. Review the full solicitation for detailed scope requirements.