Lexington County - Records Management System for Lexington County Emergency Services - 2027-RFP-13 (2026)
Lexington CountyCounty · Lexington, SC- Due
- Dec 16, 2026
- 33 days left
- Posted
- Nov 4, 2026
- Primary contact
- Shannon Sharpe
- (803) 785-8175
The 30-second brief
The County of Lexington seeks sealed proposals for a comprehensive Records Management System (RMS) to support approximately 350 career firefighters and 225 EMS personnel within a single integrated, cloud-based platform. The system will serve both Lexington County Fire Service and Lexington County EMS, featuring CentralSquare CAD integration, NERIS reporting, NEMSIS-compliant electronic patient care reporting (ePCR), assets and inventory management, scheduling, personnel records, training tracking, hydrant management, and QA/QI workflows. Key requirements include mobile apps for iOS and Android, API access, HIPAA compliance, 24/7 technical support, and data export capabilities. Proposals are due by December 16, 2026, at 2:00 PM EST, with a mandatory pre-bid meeting scheduled for November 17, 2026. A 5% proposal bond is required.
Completeness of the proposal including all specifications (25 points), Build/Delivery/Implementation Timeline (5 points), Overall Price (5 points), Experience with Projects similar in scope and Size (5 points), Proposer’s References (5 points), Customer Support/Responsiveness (25 points)
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Summary
The County of Lexington seeks sealed proposals for a comprehensive Records Management System (RMS) to support approximately 350 career firefighters and 225 EMS personnel within a single integrated, cloud-based platform.
The system will serve both Lexington County Fire Service and Lexington County EMS, featuring CentralSquare CAD integration, NERIS reporting, NEMSIS-compliant electronic patient care reporting (ePCR), assets and inventory management, scheduling, personnel records, training tracking, hydrant management, and QA/QI workflows. Key requirements include mobile apps for iOS and Android, API access, HIPAA compliance, 24/7 technical support, and data export capabilities. Proposals are due by December 16, 2026, at 2:00 PM EST, with a mandatory pre-bid meeting scheduled for November 17, 2026. A 5% proposal bond is required.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
3- Non-Collusion Affidavit
- Certificate of Familiarity
- Proposal Bond
- Submit to
- Lexington County IONWAVE E-Procurement System
- Scope location
- Lexington, SC
- Reported agency
- County of Lexington
Questions about this RFP
How do I respond to this RFP from Lexington County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 16, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Lexington County IONWAVE E-Procurement System. For questions, contact Shannon Sharpe.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Lexington County in SC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Shannon Sharpe at (803) 785-8175. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Completeness of the proposal including all specifications (25 points), Build/Delivery/Implementation Timeline (5 points), Overall Price (5 points), Experience with Projects similar in scope and Size (..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Lexington County?
All active and historical solicitations from Lexington County are tracked and searchable. As a county agency, Lexington County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of December 16, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Non-Collusion Affidavit, Certificate of Familiarity, Proposal Bond. Review the full document from Lexington County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lexington, SC. Review the full solicitation for detailed scope requirements.
