Lewis and Clark County 2026-2027 Snow Removal and Related Services for Rural Improvement Districts RFQ
Lewis and Clark CountyCounty · Helena, MT- Due
- Oct 2, 2026
- Deadline passed
- Posted
- Sep 5, 2026
- Contract term
- 1 year
- Primary contact
- Casey Hayes
- (406) 447-8200
The 30-second brief
Lewis and Clark County, Montana, is soliciting Statements of Qualifications (SOQ) to establish a roster of qualified contractors for snow removal, sanding, and related roadway services within Rural Improvement Districts (RIDs) for the 2026/2027 winter season. Selected contractors will be utilized on an on-call basis, with selections based on cost, availability, equipment, and experience. Individual projects exceeding $25,000 will require separate contracts subject to prevailing wages and retainage. Requirements include Montana contractor registration, specific insurance coverage ($1M per occurrence / $2M aggregate), and a minimum of two references from similar projects. SOQs are due by 4:00 PM local time on October 2, 2026, at the Public Works Shop Complex in Helena. A question deadline is set for September 18, 2026.
Statement of Qualifications form, Equipment list, Minimum of two references, Signed signature page
Cost, availability, equipment, experience, financial and operational stability, past performance
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Summary
Lewis and Clark County, Montana, is soliciting Statements of Qualifications (SOQ) to establish a roster of qualified contractors for snow removal, sanding, and related roadway services within Rural Improvement Districts (RIDs) for the 2026/2027 winter season.
Selected contractors will be utilized on an on-call basis, with selections based on cost, availability, equipment, and experience. Individual projects exceeding $25,000 will require separate contracts subject to prevailing wages and retainage. Requirements include Montana contractor registration, specific insurance coverage ($1M per occurrence / $2M aggregate), and a minimum of two references from similar projects. SOQs are due by 4:00 PM local time on October 2, 2026, at the Public Works Shop Complex in Helena. A question deadline is set for September 18, 2026.
EVALUATION CRITERIA
6- Cost
- Availability
- Equipment
- Experience
- Financial and operational stability
- Past performance
REQUIRED DELIVERABLES
4- Statement of Qualifications form
- Equipment list
- Minimum of two references
- Signed signature page
REQUIRED ATTACHMENTS
5- Statement of Qualifications form
- Equipment list worksheet
- Signature page
- Proof of insurance
- Montana Contractor Registration
REQUIRED STAFFING
snow removal equipment operators
- Submit to
- Lewis and Clark County Public Works Shop Complex, 3402 Cooney Drive, Helena, MT 59602
- Scope location
- Lewis and Clark County, MT
Questions about this RFQ
How do I respond to this RFQ from Lewis and Clark County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Lewis and Clark County Public Works Shop Complex, 3402 Cooney Drive, Helena, MT 59602. For questions, contact Casey Hayes.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Lewis and Clark County in MT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Casey Hayes at (406) 447-8200. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: snow removal equipment operators. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Statement of Qualifications form, Equipment list, Minimum of two references, Signed signature page. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost, availability, equipment, experience, financial and operational stability, past performance" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Lewis and Clark County?
All active and historical solicitations from Lewis and Clark County are tracked and searchable. As a county agency, Lewis and Clark County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Statement of Qualifications form, equipment list worksheet, signature page, proof of insurance, Montana Contractor Registration. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Lewis and Clark County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lewis and Clark County, MT. Review the full solicitation for detailed scope requirements.