Lee County Schools - Copier and Print Services RFP 2027 - 2027 Copier and Print Services RFP
Lee County SchoolsSchool · Sanford, NC- Due
- Jan 14, 2027
- 64 days left
- Posted
- Nov 2, 2026
- Contract term
- 3 years
- Primary contact
- Rebecca Measamer
- (919) 718-0170
The 30-second brief
Lee County Schools seeks proposals from qualified vendors to provide networked copiers, multifunction devices, print management, supplies, maintenance, training, and support across district schools and administrative facilities in Sanford, North Carolina. The scope includes approximately 500,000 color and 10,000,000 black-and-white estimated annual impressions, equipment delivery, installation, configuration, testing, coordinated removal of replaced Toshiba and Brother units, and full integration with the district's PaperCut MF environment. The initial contract term runs from July 1, 2027 through June 30, 2030, with up to two optional one-year extensions. Sealed proposals are due by January 14, 2027 at 9:00 AM EST, following a mandatory pre-bid conference and district tour on November 17, 2026. Evaluation criteria include total cost, equipment fit and performance, service and supplies, qualifications and references, print management compatibility, and installation readiness.
Total cost, equipment fit and performance, service and supplies, qualifications and references, print management compatibility, installation readiness
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Summary
Lee County Schools seeks proposals from qualified vendors to provide networked copiers, multifunction devices, print management, supplies, maintenance, training, and support across district schools and administrative facilities in Sanford, North Carolina.
The scope includes approximately 500,000 color and 10,000,000 black-and-white estimated annual impressions, equipment delivery, installation, configuration, testing, coordinated removal of replaced Toshiba and Brother units, and full integration with the district's PaperCut MF environment. The initial contract term runs from July 1, 2027 through June 30, 2030, with up to two optional one-year extensions. Sealed proposals are due by January 14, 2027 at 9:00 AM EST, following a mandatory pre-bid conference and district tour on November 17, 2026. Evaluation criteria include total cost, equipment fit and performance, service and supplies, qualifications and references, print management compatibility, and installation readiness.
EVALUATION CRITERIA
6- Total cost
- Equipment fit and performance
- Service and supplies
- Qualifications and references
- Print management compatibility
- Installation readiness
REQUIRED ATTACHMENTS
11- Signed proposal
- Company qualifications
- Three comparable K-12 references
- Site-by-site equipment and features
- Complete pricing and projected annual and full-term cost
- Service staffing and escalation plan
- Training and transition plan
- Print management and security approach
- Manufacturer support documentation
- Insurance evidence
- Numbered list of all exceptions
- Submit to
- Lee County Schools, 106 Gordon Street, Sanford, NC 27330
- Duration
- 36 months
- Scope location
- Sanford, NC
Questions about this RFP
How do I respond to this RFP from Lee County Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 14, 2027. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Lee County Schools, 106 Gordon Street, Sanford, NC 27330. For questions, contact Rebecca Measamer.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Lee County Schools in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Rebecca Measamer at (919) 718-0170. Questions and answers are typically shared with all prospective bidders.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Total cost, equipment fit and performance, service and supplies, qualifications and references, print management compatibility, installation readiness" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Lee County Schools?
All active and historical solicitations from Lee County Schools are tracked and searchable. As a school agency, Lee County Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of January 14, 2027, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: signed proposal, company qualifications, three comparable K-12 references, site-by-site equipment and features, complete pricing and projected annual and full-term cost, service staffing and escalatio. Review the full document from Lee County Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Sanford, NC. Review the full solicitation for detailed scope requirements.