Lebanon R-III School District Official Media Partnership for Live Streaming and Broadcast Services RFP - 260924
Lebanon R-III School DistrictSchool · Lebanon, MO- Due
- Oct 29, 2026
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Dr. Jeremy Brownfield
- (417) 657-6001
The 30-second brief
Lebanon R-III School District is requesting proposals from qualified media organizations to establish an official media partnership for live streaming, broadcasting, recording, and promotion of athletic contests and other approved school events. The scope includes varsity, junior varsity, and middle school athletics, fine arts performances, academic competitions, student recognition ceremonies, graduation ceremonies, and board-approved special events. Selected partners may receive priority access to press facilities, dedicated press box workspace, preferred broadcast locations, electrical service, internet connectivity, parking accommodations, and district recognition. Proposals must outline financial consideration, such as annual partnership fees or event sponsorships, and in-kind consideration like professional video production, promotional videos, photography, or student internships. Submissions are due by October 29, 2026, at 4:00 PM via email, with questions due by October 26, 2026. The initial contract term runs through June 30, 2027, with annual renewal options.
Experience and Qualifications 25%, Technical Capabilities 10%, Quality of Proposed Services 20%, Financial and/or In-Kind Value 25%, Overall Benefit to the District 20%
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Summary
Lebanon R-III School District is requesting proposals from qualified media organizations to establish an official media partnership for live streaming, broadcasting, recording, and promotion of athletic contests and other approved school events.
The scope includes varsity, junior varsity, and middle school athletics, fine arts performances, academic competitions, student recognition ceremonies, graduation ceremonies, and board-approved special events. Selected partners may receive priority access to press facilities, dedicated press box workspace, preferred broadcast locations, electrical service, internet connectivity, parking accommodations, and district recognition. Proposals must outline financial consideration, such as annual partnership fees or event sponsorships, and in-kind consideration like professional video production, promotional videos, photography, or student internships. Submissions are due by October 29, 2026, at 4:00 PM via email, with questions due by October 26, 2026. The initial contract term runs through June 30, 2027, with annual renewal options.
EVALUATION CRITERIA
5- Experience and Qualifications 25%
- Technical Capabilities 10%
- Quality of Proposed Services 20%
- Financial and/or In-Kind Value 25%
- Overall Benefit to the District 20%
- Submit to
- [email protected]
- Duration
- 8 months
- Scope location
- Lebanon, MO
Questions about this RFP
How do I respond to this RFP from Lebanon R-III School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 29, 2026. Submissions should be delivered to: [email protected]. For questions, contact Dr. Jeremy Brownfield.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Lebanon R-III School District in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dr. Jeremy Brownfield at (417) 657-6001. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and Qualifications 25%, Technical Capabilities 10%, Quality of Proposed Services 20%, Financial and/or In-Kind Value 25%, Overall Benefit to the District 20%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Lebanon R-III School District?
All active and historical solicitations from Lebanon R-III School District are tracked and searchable. As a school agency, Lebanon R-III School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Lebanon R-III School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lebanon, MO. Review the full solicitation for detailed scope requirements.