Lawrenceville Housing Authority - Tenant File Review Services for HUD PBRA Programs - RFP-2026-OPS-2
Housing Authority of the city of LawrencevilleLocal Housing Authority · Lawrenceville, GA- Due
- Aug 24, 2026
- Deadline passed
- Posted
- Jul 27, 2026
- Contract term
- 1 year
- Primary contact
- Karen Ramsey
The 30-second brief
The Lawrenceville Housing Authority is seeking proposals for Tenant File Review Services for HUD Multifamily Project Based Rental Programs under solicitation RFP-2026-OPS-2. The initial contract term is for a 100% file audit for 212 Project Based rental assisted units, starting on or about September 14, 2026, and completing by October 15, 2026, with up to four additional one-year renewal options. Scope includes third-party review of tenant files for compliance with HUD Handbook 4350.3, annual/interim certifications, EIV documentation, income and asset calculations, utility allowances, leases, student eligibility, and preparing a final written report. Proposals are due by August 24, 2026, at 2:00 PM EST via email to [email protected]. Written questions are due by August 3, 2026. Evaluation criteria include Experience with PBRA File Reviews (25 points), Technical Approach and Work Plan (20 points), Qualifications of Key Personnel (15 points), and Cost Proposal (40 points).
Third-party review of 212 tenant files for HUD PBRA compliance, Completed worksheet, Exit conference, Final written report summarizing findings and trends
Experience with PBRA File Reviews 25, Technical Approach and Work Plan 20, Qualifications of Key Personnel 15, Cost Proposal 40
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Summary
The Lawrenceville Housing Authority is seeking proposals for Tenant File Review Services for HUD Multifamily Project Based Rental Programs under solicitation RFP-2026-OPS-2.
The initial contract term is for a 100% file audit for 212 Project Based rental assisted units, starting on or about September 14, 2026, and completing by October 15, 2026, with up to four additional one-year renewal options. Scope includes third-party review of tenant files for compliance with HUD Handbook 4350.3, annual/interim certifications, EIV documentation, income and asset calculations, utility allowances, leases, student eligibility, and preparing a final written report. Proposals are due by August 24, 2026, at 2:00 PM EST via email to [email protected]. Written questions are due by August 3, 2026. Evaluation criteria include Experience with PBRA File Reviews (25 points), Technical Approach and Work Plan (20 points), Qualifications of Key Personnel (15 points), and Cost Proposal (40 points).
EVALUATION CRITERIA
4- Experience with PBRA File Reviews 25
- Technical Approach and Work Plan 20
- Qualifications of Key Personnel 15
- Cost Proposal 40
REQUIRED DELIVERABLES
4- Third-party review of 212 tenant files for HUD PBRA compliance
- Completed worksheet
- Exit conference
- Final written report summarizing findings and trends
REQUIRED ATTACHMENTS
6- Transmittal letter
- Certification regarding debarment
- Non-Collusive Affidavit
- Financial Statements
- Cost Proposal
- Work-product samples
- Submit to
- [email protected]
- Duration
- 12 months
- Scope location
- Lawrenceville, GA
- Reported agency
- Lawrenceville Housing Authority
Questions about this RFP
How do I respond to this RFP from Housing Authority of the city of Lawrenceville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Karen Ramsey.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Housing Authority of the city of Lawrenceville in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Karen Ramsey. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Third-party review of 212 tenant files for HUD PBRA compliance, Completed worksheet, Exit conference, Final written report summarizing findings and trends. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience with PBRA File Reviews 25, Technical Approach and Work Plan 20, Qualifications of Key Personnel 15, Cost Proposal 40" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Housing Authority of the city of Lawrenceville?
All active and historical solicitations from Housing Authority of the city of Lawrenceville are tracked and searchable. As a local housing authority agency, Housing Authority of the city of Lawrenceville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: transmittal letter, Certification regarding debarment, Non-Collusive Affidavit, Financial Statements, Cost Proposal, work-product samples. Review the full document from Housing Authority of the city of Lawrenceville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lawrenceville, GA. Review the full solicitation for detailed scope requirements.