Las Lomitas Elementary School District Food Service RFP
Portola Valley ElementarySchool · Portola Valley, CA- Due
- Apr 17, 2026
- Deadline passed
- Posted
- Mar 10, 2026
- Contract term
- 1 year
- Primary contact
- Ryan
The 30-second brief
Request for proposals from food service vendors to provide vended meal service assistance for Las Lomitas Elementary School District, Portola Valley School District, San Carlos School District, and Woodside School District. This will result in one vendor award and four separate contracts.
Vended meal service assistance, 21-Day Cycle menu, Draft 26/27 SFA School Calendar, SFA Owned Equipment List, Food Safety and HACCP Plan, Vendor Financial Documentation, Additional Equipment Needed, District and School Information
Cost, Administrative Requirements, Taste Event, Written Proposal Presentation, Meal Capability and Menu, Vendor Stability
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Summary
Request for proposals from food service vendors to provide vended meal service assistance for Las Lomitas Elementary School District, Portola Valley School District, San Carlos School District, and Woodside School District. This will result in one vendor award and four separate contracts.
EVALUATION CRITERIA
6- Cost
- Administrative Requirements
- Taste Event
- Written Proposal Presentation
- Meal Capability and Menu
- Vendor Stability
REQUIRED DELIVERABLES
8- Vended meal service assistance
- 21-Day Cycle menu
- Draft 26/27 SFA School Calendar
- SFA Owned Equipment List
- Food Safety and HACCP Plan
- Vendor Financial Documentation
- Additional Equipment Needed
- District and School Information
REQUIRED ATTACHMENTS
Attachments Checklist, Minimum Qualifications, Proposal Questionnaire, Respondent References, Authorization Agreement, Fee Proposal, Certifications, Certificate of Independent Price Determination, Certificate of Compliance for Buy American and California Agricultural Preference Requirements, 21-Day Cycle Menu, Draft 26/27 SFA School Calendar, SFA Owned Equipment List, Food Safety and HACCP Plan, Vendor Financial Documentation, Additional Equipment Needed, District and School Information
- Submit to
- [email protected]
- Duration
- 48 months
- Scope location
- San Mateo County Area
- Reported agency
- Las Lomitas Elementary School District
Questions about this RFP
How do I respond to this RFP from Portola Valley Elementary?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Ryan.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Portola Valley Elementary in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ryan. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Vended meal service assistance, 21-Day Cycle menu, Draft 26/27 SFA School Calendar, SFA Owned Equipment List, Food Safety and HACCP Plan, Vendor Financial Documentation, Additional Equipment Needed, District and School Information. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost, Administrative Requirements, Taste Event, Written Proposal Presentation, Meal Capability and Menu, Vendor Stability" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Portola Valley Elementary?
All active and historical solicitations from Portola Valley Elementary are tracked and searchable. As a school agency, Portola Valley Elementary regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachments Checklist, Minimum Qualifications, Proposal Questionnaire, Respondent References, Authorization Agreement, Fee Proposal, Certifications, Certificate of Independent Price Determination, Cer. Review the full document from Portola Valley Elementary for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: San Mateo County Area. Review the full solicitation for detailed scope requirements.