Lancaster Independent School District - HVAC Maintenance, Repair, Installation and Related Services - 2026.B-002 - 2026
Lancaster Independent School DistrictSchool · Lancaster, TX- Due
- Jun 16, 2026
- Deadline passed
- Posted
- May 18, 2026
- Contract term
- 2 years
- Primary contact
- Eleanor Hairston
- (972) 218-1416
The 30-second brief
The Lancaster Independent School District is seeking qualified contractors to provide commercial HVAC maintenance, repair, installation, and related services across district facilities under Competitive Sealed Proposal 2026.B-002. The scope of work encompasses preventive maintenance, emergency repair services, rooftop unit (RTU) replacement, split system repairs, chiller and boiler services, thermostat and building automation/control services, and air handling unit retrofits. Named facilities include Lancaster High School, Coliseum, Administrative Building, Bamo 9th Grade Campus, Beltline Elementary, Elsie Robertson Middle School, Houston Elementary, Rosa Parks Elementary, and Rolling Hills Elementary in Lancaster, Texas. The submission deadline is June 16, 2026, with a mandatory pre-proposal meeting and site walk on May 27, 2026. Required submissions include Form W-9, Conflict of Interest Questionnaire, Form 1295, direct deposit form, vendor request form, and debarment statement. Evaluation criteria include purchase price (30 points), vendor reputation (10 points), quality of goods/services (20 points), meeting district needs (10 points), total long-term cost (20 points), past relationship (5 points), and other factors (5 points).
The purchase price (30 points), The reputation of the vendor and vendor's goods or services (10 points), The quality of the vendor's goods or services (20 points), The extent to which the goods or services meet the district's needs (10 points), The total long-term cost to the district to acquire the vendor's goods or services (20 points), The vendor's past relationship with the district (5 points), Any other relevant factor specifically listed in this request for bids or proposals (5 points)
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Summary
The Lancaster Independent School District is seeking qualified contractors to provide commercial HVAC maintenance, repair, installation, and related services across district facilities under Competitive Sealed Proposal 2026.B-002.
The scope of work encompasses preventive maintenance, emergency repair services, rooftop unit (RTU) replacement, split system repairs, chiller and boiler services, thermostat and building automation/control services, and air handling unit retrofits. Named facilities include Lancaster High School, Coliseum, Administrative Building, Bamo 9th Grade Campus, Beltline Elementary, Elsie Robertson Middle School, Houston Elementary, Rosa Parks Elementary, and Rolling Hills Elementary in Lancaster, Texas. The submission deadline is June 16, 2026, with a mandatory pre-proposal meeting and site walk on May 27, 2026. Required submissions include Form W-9, Conflict of Interest Questionnaire, Form 1295, direct deposit form, vendor request form, and debarment statement. Evaluation criteria include purchase price (30 points), vendor reputation (10 points), quality of goods/services (20 points), meeting district needs (10 points), total long-term cost (20 points), past relationship (5 points), and other factors (5 points).
EVALUATION CRITERIA
The purchase price (30 points), The reputation of the vendor and vendor's goods or services (10 points), The quality of the vendor's goods or services (20 points), The extent to which the goods or services meet the district's needs (10 points), The total long-term cost to the district to acquire the vendor's goods or services (20 points), The vendor's past relationship with the district (5 points), Any other relevant factor specifically listed in this request for bids or proposals (5 points)
REQUIRED ATTACHMENTS
6- Vendor Direct Deposit Form
- 1295
- Vendor Statement of Debarment/Suspension
- CIQ
- W-9
- Vendor request form
- Submit to
- 422 South Centre Avenue, Lancaster, TX 75146
- Scope location
- Lancaster, TX
Questions about this BID
How do I respond to this Bid from Lancaster Independent School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 16, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 422 South Centre Avenue, Lancaster, TX 75146. For questions, contact Eleanor Hairston.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Lancaster Independent School District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Eleanor Hairston at (972) 218-1416. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "The purchase price (30 points), The reputation of the vendor and vendor's goods or services (10 points), The quality of the vendor's goods or services (20 points), The extent to which the goods or ser..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Lancaster Independent School District?
All active and historical solicitations from Lancaster Independent School District are tracked and searchable. As a school agency, Lancaster Independent School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vendor Direct Deposit Form, 1295, Vendor Statement of Debarment/Suspension, CIQ, W-9, vendor request form. Review the full document from Lancaster Independent School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lancaster, TX. Review the full solicitation for detailed scope requirements.