Lake Ridge Schools Facility Management Solutions RFP 2026
Lake Ridge SchoolsSchool · Gary, IN- Due
- Apr 24, 2026
- Deadline passed
- Posted
- Mar 13, 2026
- Contract term
- 3 years
- Primary contact
- Adrian Wilkerson
The 30-second brief
Lake Ridge Schools is soliciting proposals for a performance-based Facility Management Plan covering janitorial, landscaping, and HVAC maintenance services across all district facilities in accordance with Indiana Code 5-22-9. The scope encompasses comprehensive cleaning, mechanical equipment preventative maintenance, capital planning, and emergency 24-hour repair services for approximately 448,500 square feet of space, including the Calumet New Tech High School and Lake Ridge New Tech Middle School. The contract term is three years, from July 1, 2026, to June 30, 2029, with annual renewal options. A mandatory pre-bid meeting is scheduled for April 17, 2026, at 11:00 AM CST. Proposals are due by April 24, 2026, and will be evaluated based on management quality (60 points) and cost (40 points).
Facility Management Plan, Non-collusion affidavit, Training process, Organizational chart, Equipment list, Chemical inventory, Transition and implementation plan
Management Assessment/Quality (60 points), Cost of Proposal (40 points), Adherence to Mandatory Bid Requirements (Pass/Fail)
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Summary
Lake Ridge Schools is soliciting proposals for a performance-based Facility Management Plan covering janitorial, landscaping, and HVAC maintenance services across all district facilities in accordance with Indiana Code 5-22-9.
The scope encompasses comprehensive cleaning, mechanical equipment preventative maintenance, capital planning, and emergency 24-hour repair services for approximately 448,500 square feet of space, including the Calumet New Tech High School and Lake Ridge New Tech Middle School. The contract term is three years, from July 1, 2026, to June 30, 2029, with annual renewal options. A mandatory pre-bid meeting is scheduled for April 17, 2026, at 11:00 AM CST. Proposals are due by April 24, 2026, and will be evaluated based on management quality (60 points) and cost (40 points).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- Facility Management Plan
- Non-collusion affidavit
- Training process
- Organizational chart
- Equipment list
- Chemical inventory
- Transition and implementation plan
REQUIRED ATTACHMENTS
5- Form 96
- Non-collusion affidavit
- Financial statement
- Experience questionnaire
- Plan and equipment questionnaire
REQUIRED STAFFING
5- Submit to
- 6111 W. Ridge Rd. Gary, IN 46408
- Scope location
- Gary, IN
- Projected sq ft
- 448,574 sq ft
Questions about this RFP
How do I respond to this RFP from Lake Ridge Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 6111 W. Ridge Rd. Gary, IN 46408. For questions, contact Adrian Wilkerson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Lake Ridge Schools in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Adrian Wilkerson. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Head Custodian, Day Porter, Custodian, HVAC Technician, Landscape Contractor. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Facility Management Plan, Non-collusion affidavit, Training process, Organizational chart, Equipment list, Chemical inventory, Transition and implementation plan. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Management Assessment/Quality (60 points), Cost of Proposal (40 points), Adherence to Mandatory Bid Requirements (Pass/Fail)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Lake Ridge Schools?
All active and historical solicitations from Lake Ridge Schools are tracked and searchable. As a school agency, Lake Ridge Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form 96, non-collusion affidavit, financial statement, experience questionnaire, plan and equipment questionnaire. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Lake Ridge Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gary, IN. The total projected area is 448574 sq ft. Review the full solicitation for detailed scope requirements.