Lake County School District - School Bus Camera Systems RFP - 2026
Lake County School District R-1School · Leadville, CO- Due
- Oct 30, 2026
- Deadline passed
- Posted
- Sep 10, 2026
- Primary contact
- Jim Mulcey
The 30-second brief
Lake County School District in Leadville, Colorado invites proposals for the furnishing, installation, configuration, training, warranty, and support of vehicle camera systems for school buses, activity buses, and SUVs. The District operates a mixed fleet of approximately 13 full-size school buses, 3 activity buses, and 3 SUVs, and anticipates an initial project budget not to exceed $75,000 to replace oldest systems in phases based on Appendix A priorities. The scope requires hard-wired, on-vehicle recorded camera systems with local onboard recording and storage of minimum 120 hours, supporting manual video retrieval without requiring cellular, cloud, or wireless transmission for normal operation. Proposals are due by October 30, 2026, with vendor questions due by September 25, 2026. Evaluation criteria include system reliability and durability (25%), video quality and manual retrieval (20%), cost effectiveness and budget coverage (20%), warranty and technical support (15%), experience and references (10%), and installation and training approach (10%).
Installed base school-bus system, Installed activity-bus system, Installed SUV system, Additional interior camera installed, Optional stop-arm camera package installed per school bus, Replacement forward-facing camera, Replacement interior camera, Replacement recorder, Replacement storage device or media, Removal of existing camera system if not included in installation, Initial training, Additional training, Required software or local viewing hardware, Shipping and travel, Annual required software or license fees, Extended warranty options
Overall system reliability, durability, and suitability for school transportation 25%, Video quality, passenger coverage, and ease and reliability of manual video retrieval and export 20%, Cost effectiveness, lifecycle cost, and fleet coverage achievable within the $75,000 initial project budget 20%, Warranty, parts availability, technical support, and service capability 15%, Vendor experience and references 10%, Installation approach, training plan, and implementation schedule 10%
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Summary
Lake County School District in Leadville, Colorado invites proposals for the furnishing, installation, configuration, training, warranty, and support of vehicle camera systems for school buses, activity buses, and SUVs.
The District operates a mixed fleet of approximately 13 full-size school buses, 3 activity buses, and 3 SUVs, and anticipates an initial project budget not to exceed $75,000 to replace oldest systems in phases based on Appendix A priorities. The scope requires hard-wired, on-vehicle recorded camera systems with local onboard recording and storage of minimum 120 hours, supporting manual video retrieval without requiring cellular, cloud, or wireless transmission for normal operation. Proposals are due by October 30, 2026, with vendor questions due by September 25, 2026. Evaluation criteria include system reliability and durability (25%), video quality and manual retrieval (20%), cost effectiveness and budget coverage (20%), warranty and technical support (15%), experience and references (10%), and installation and training approach (10%).
EVALUATION CRITERIA
18- Overall system reliability
- Durability
- Suitability for school transportation 25%
- Video quality
- Passenger coverage
- Ease and reliability of manual video retrieval and export 20%
- Cost effectiveness
- Lifecycle cost
- Fleet coverage achievable within the $75
- 000 initial project budget 20%
- Warranty
- Parts availability
- Technical support
- Service capability 15%
- Vendor experience and references 10%
- Installation approach
- Training plan
- Implementation schedule 10%
REQUIRED DELIVERABLES
16- Installed base school-bus system
- Installed activity-bus system
- Installed SUV system
- Additional interior camera installed
- Optional stop-arm camera package installed per school bus
- Replacement forward-facing camera
- Replacement interior camera
- Replacement recorder
- Replacement storage device or media
- Removal of existing camera system if not included in installation
- Initial training
- Additional training
- Required software or local viewing hardware
- Shipping and travel
- Annual required software or license fees
- Extended warranty options
REQUIRED ATTACHMENTS
3- W-9
- Certificate of insurance
- Certificate of good standing
- Submit to
- [email protected]
- Scope location
- Leadville, CO
- Reported agency
- Lake County School District
Questions about this RFP
How do I respond to this RFP from Lake County School District R-1?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Jim Mulcey.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Lake County School District R-1 in CO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jim Mulcey. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Installed base school-bus system, Installed activity-bus system, Installed SUV system, Additional interior camera installed, Optional stop-arm camera package installed per school bus, Replacement forward-facing camera, Replacement interior camera, Replacement recorder, Replacement storage device or. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Overall system reliability, durability, and suitability for school transportation 25%, Video quality, passenger coverage, and ease and reliability of manual video retrieval and export 20%, Cost effect..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Lake County School District R-1?
All active and historical solicitations from Lake County School District R-1 are tracked and searchable. As a school agency, Lake County School District R-1 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: W-9, certificate of insurance, certificate of good standing. Review the full document from Lake County School District R-1 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Leadville, CO. Review the full solicitation for detailed scope requirements.