KYTC Professional Services Procurement Bulletin 2026-09 - ePlan Room RFP
Kentucky Transportation Cabinet | Commonwealth of KentuckyState · Frankfort, KY- Due
- Apr 1, 2026
- Deadline passed
- Posted
- Mar 10, 2026
- Contract term
- 2 years
- Primary contact
- Matt Simpson
The 30-second brief
The Kentucky Transportation Cabinet seeks a vendor to provide a web-based electronic engineering content management system (ePlan Room) for the Division of Highway Design. The two-year contract includes hosting, reproduction, and distribution of engineering data for construction projects.
Technical engineering knowledge and expertise (10 Points), Available team workload capacity (10 Points), Project approach and proposed procedures (10 Points), Past record of performance (5 Points), Relative experience with large format imaging (5 points), Relative experience with web design and maintenance (5 points), Knowledge of the locality (2 Points)
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Summary
The Kentucky Transportation Cabinet seeks a vendor to provide a web-based electronic engineering content management system (ePlan Room) for the Division of Highway Design. The two-year contract includes hosting, reproduction, and distribution of engineering data for construction projects.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
4- Appendix A Unit Price Rates form
- Professional liability insurance
- Registration with Secretary of State
- Affidavit for Services
REQUIRED STAFFING
Vendor personnel assigned to project team
- Submit to
- Consultant Portal
- Scope location
- Kentucky
- Reported agency
- Kentucky Transportation Cabinet
Questions about this RFP
How do I respond to this RFP from Kentucky Transportation Cabinet | Commonwealth of Kentucky?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 1, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Consultant Portal. For questions, contact Matt Simpson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Kentucky Transportation Cabinet | Commonwealth of Kentucky in KY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Matt Simpson. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Vendor personnel assigned to project team. Proposers should demonstrate relevant qualifications and experience for each required role.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical engineering knowledge and expertise (10 Points), Available team workload capacity (10 Points), Project approach and proposed procedures (10 Points), Past record of performance (5 Points), Re..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Kentucky Transportation Cabinet | Commonwealth of Kentucky?
All active and historical solicitations from Kentucky Transportation Cabinet | Commonwealth of Kentucky are tracked and searchable. As a state agency, Kentucky Transportation Cabinet | Commonwealth of Kentucky regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A Unit Price Rates form, Professional liability insurance, Registration with Secretary of State, Affidavit for Services. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Kentucky Transportation Cabinet | Commonwealth of Kentucky for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Kentucky. Review the full solicitation for detailed scope requirements.