Kent State University RFP Purchase of a Student Organization Engagement and Management System 2026
Kent State University At KentHigher Ed · Kent, OH- Due
- Apr 24, 2026
- Deadline passed
- Posted
- Mar 30, 2026
- Contract term
- 5 years
- Primary contact
- Lawrence W. McWilliams III
- (330) 672-2276
The 30-second brief
Kent State University is seeking proposals for a student organization engagement and management system. The system should support various functionalities including organization management, budgeting, calendar, co-curricular transcripts, learning pathways, and password protection. The vendor must also comply with data security, EIT accessibility, and other legal requirements.
Student Organization Engagement and Management System
Responsiveness to specifications, quality of products/services, ability to fulfill contract, general responsibility, past performance, payment terms, cash discounts
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Summary
Kent State University is seeking proposals for a student organization engagement and management system.
The system should support various functionalities including organization management, budgeting, calendar, co-curricular transcripts, learning pathways, and password protection. The vendor must also comply with data security, EIT accessibility, and other legal requirements.
EVALUATION CRITERIA
7- Responsiveness to specifications
- Quality of products/services
- Ability to fulfill contract
- General responsibility
- Past performance
- Payment terms
- Cash discounts
REQUIRED DELIVERABLES
Student Organization Engagement and Management System
REQUIRED ATTACHMENTS
5- Forms 1 through 9
- Specifications
- Higher Education Cloud Vendor Assessment Tool Lite (if applicable)
- Cost proposal
- Additional documentation
- Submit to
- DynamicForms
- Duration
- 96 months
- Scope location
- Kent, Ohio
- Reported agency
- Kent State University
Questions about this RFP
How do I respond to this RFP from Kent State University At Kent?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: DynamicForms. For questions, contact Lawrence W. McWilliams III.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Kent State University At Kent in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lawrence W. McWilliams III at (330) 672-2276. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Student Organization Engagement and Management System. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Responsiveness to specifications, quality of products/services, ability to fulfill contract, general responsibility, past performance, payment terms, cash discounts" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Kent State University At Kent?
All active and historical solicitations from Kent State University At Kent are tracked and searchable. As a higher ed agency, Kent State University At Kent regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Forms 1 through 9, Specifications, Higher Education Cloud Vendor Assessment Tool Lite (if applicable), Cost proposal, Additional documentation. Review the full document from Kent State University At Kent for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Kent, Ohio. Review the full solicitation for detailed scope requirements.