Kent State University RFP 2039 Training and Compliance Platform
Kent State University At KentHigher Ed · Kent, OH- Due
- May 29, 2026
- Deadline passed
- Posted
- May 1, 2026
- Contract term
- 3 years
- Primary contact
- Lawrence W. McWilliams III
- (330) 672-2276
The 30-second brief
Kent State University is seeking proposals for a comprehensive training and compliance delivery and tracking platform. The platform should support mandatory and optional training for faculty, staff, and students, offering administrative controls and an intuitive user experience. It should include a library of existing training content and allow for the upload of custom content.
Forms 1 through 9, Completion of Higher Education Cloud Vendor Assessment Tool Lite (if applicable), Assumptions/clarifications/exclusions, Cost proposal/price quotation, Additional specification documentation, Additional documentation, Detailed response to functional and technical requirements, Description of content library and customization options, Pricing structure, Service level agreements (SLAs) and support model, Description of data return process upon contract termination/expiration
Responsiveness to specifications, quality of products/services, ability to fulfill contract, general responsibility, past performance, payment terms, cash discounts, degree of functional and technical requirement fulfillment, ease of use for administrators and end users, content quality and relevance, integration capabilities, total cost of ownership, vendor experience and references
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Summary
Kent State University is seeking proposals for a comprehensive training and compliance delivery and tracking platform.
The platform should support mandatory and optional training for faculty, staff, and students, offering administrative controls and an intuitive user experience. It should include a library of existing training content and allow for the upload of custom content.
EVALUATION CRITERIA
13- Responsiveness to specifications
- Quality of products/services
- Ability to fulfill contract
- General responsibility
- Past performance
- Payment terms
- Cash discounts
- Degree of functional and technical requirement fulfillment
- Ease of use for administrators and end users
- Content quality and relevance
- Integration capabilities
- Total cost of ownership
- Vendor experience and references
REQUIRED DELIVERABLES
Forms 1 through 9, Completion of Higher Education Cloud Vendor Assessment Tool Lite (if applicable), Assumptions/clarifications/exclusions, Cost proposal/price quotation, Additional specification documentation, Additional documentation, Detailed response to functional and technical requirements, Description of content library and customization options, Pricing structure, Service level agreements (SLAs) and support model, Description of data return process upon contract termination/expiration
REQUIRED ATTACHMENTS
9- Forms 1-9
- Higher Education Cloud Vendor Assessment Tool Lite (if applicable)
- W-9 or W-8
- Ohio Certified MBE/EDGE/OMSDC/NMSDC/WBENC/Other MBE or Women-Owned Certification (if applicable)
- Buy American Certificate
- Standard Affirmation and Disclosure Form
- Electronic Information Technology (EIT) Compliance Form
- Data Security Requirements/PCI Compliance Form
- Electronic Invoicing and Payment Capability Form
REQUIRED STAFFING
lead technical staff member
- Submit to
- DynamicForms
- Duration
- 144 months
- Scope location
- Kent, Ohio
- Reported agency
- Kent State University
Questions about this RFP
How do I respond to this RFP from Kent State University At Kent?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: DynamicForms. For questions, contact Lawrence W. McWilliams III.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Kent State University At Kent in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lawrence W. McWilliams III at (330) 672-2276. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: lead technical staff member. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Forms 1 through 9, Completion of Higher Education Cloud Vendor Assessment Tool Lite (if applicable), Assumptions/clarifications/exclusions, Cost proposal/price quotation, Additional specification documentation, Additional documentation, Detailed response to functional and technical requirements, Des. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Responsiveness to specifications, quality of products/services, ability to fulfill contract, general responsibility, past performance, payment terms, cash discounts, degree of functional and technical..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Kent State University At Kent?
All active and historical solicitations from Kent State University At Kent are tracked and searchable. As a higher ed agency, Kent State University At Kent regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Forms 1-9, Higher Education Cloud Vendor Assessment Tool Lite (if applicable), W-9 or W-8, Ohio Certified MBE/EDGE/OMSDC/NMSDC/WBENC/Other MBE or Women-Owned Certification (if applicable), Buy America. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Kent State University At Kent for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Kent, Ohio. Review the full solicitation for detailed scope requirements.