Kent State University - Purchase of Two Vu Mini Studio Virtual Production Video Wall Systems - RFP #2050
Kent State University At KentHigher Ed · Kent, OH- Due
- Oct 9, 2026
- Deadline passed
- Posted
- Sep 25, 2026
- Contract term
- 3 years
- Primary contact
- Lawrence McWilliams
- (330) 672-2276
The 30-second brief
Kent State University is seeking proposals through RFP #2050 to procure two Vu Mini Studio 12'x7' virtual production video wall systems, including software licensing, creator seat licenses, Scene Forge licenses, hardware warranty, commissioning, setup, and user training. One unit is to be delivered and installed at Franklin Hall and the second unit at Taylor Hall on the Kent Campus. The scope includes lighting hardware packages, power management items, and optional software licensing support renewals. Proposals are due electronically via DynamicForms by October 9, 2026, at 4:30 PM Eastern.
Two (2) Vu Mini Studio 12'x7' virtual production video wall systems, Creator seat licenses, Scene Forge licenses, 3-years software and hardware warranty, Commissioning/setup, User training, Lighting hardware packages, Power management items
Vendor responsiveness, quality of products and/or services, ability to fulfill the contract, general responsibility as evidence of past performance, payment terms and cash discounts
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Summary
Kent State University is seeking proposals through RFP #2050 to procure two Vu Mini Studio 12'x7' virtual production video wall systems, including software licensing, creator seat licenses, Scene Forge licenses, hardware warranty, commissioning, setup, and user training.
One unit is to be delivered and installed at Franklin Hall and the second unit at Taylor Hall on the Kent Campus. The scope includes lighting hardware packages, power management items, and optional software licensing support renewals. Proposals are due electronically via DynamicForms by October 9, 2026, at 4:30 PM Eastern.
EVALUATION CRITERIA
5- Vendor responsiveness
- Quality of products and/or services
- Ability to fulfill the contract
- General responsibility as evidence of past performance
- Payment terms and cash discounts
REQUIRED DELIVERABLES
Two (2) Vu Mini Studio 12'x7' virtual production video wall systems, Creator seat licenses, Scene Forge licenses, 3-years software and hardware warranty, Commissioning/setup, User training, Lighting hardware packages, Power management items
REQUIRED ATTACHMENTS
4- Forms 1 through 9
- W-9 or W-8 tax form
- Higher Education Cloud Vendor Assessment Tool Lite (if applicable)
- Completed VPAT (if applicable)
- Submit to
- Submit electronically through DynamicForms: https://dynamicforms.ngwebsolutions.com/Submit/Start/996c01dd-261c-490a-bac6-d4743c805d22?SSO=N
- Scope location
- Kent, OH
- Reported agency
- Kent State University
Questions about this RFP
How do I respond to this RFP from Kent State University At Kent?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Submit electronically through DynamicForms: https://dynamicforms.ngwebsolutions.com/Submit/Start/996c01dd-261c-490a-bac6-d4743c805d22?SSO=N. For questions, contact Lawrence McWilliams.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Kent State University At Kent in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lawrence McWilliams at (330) 672-2276. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Two (2) Vu Mini Studio 12'x7' virtual production video wall systems, Creator seat licenses, Scene Forge licenses, 3-years software and hardware warranty, Commissioning/setup, User training, Lighting hardware packages, Power management items. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Vendor responsiveness, quality of products and/or services, ability to fulfill the contract, general responsibility as evidence of past performance, payment terms and cash discounts" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Kent State University At Kent?
All active and historical solicitations from Kent State University At Kent are tracked and searchable. As a higher ed agency, Kent State University At Kent regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Forms 1 through 9, W-9 or W-8 tax form, Higher Education Cloud Vendor Assessment Tool Lite (if applicable), completed VPAT (if applicable). Review the full document from Kent State University At Kent for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Kent, OH. Review the full solicitation for detailed scope requirements.