Kennebunkport Municipal Enterprise Resource Planning (ERP) Software Solution RFP 2026
Town of KennebunkportCity · Kennebunkport, ME- Due
- Mar 16, 2026
- Deadline passed
- Posted
- Feb 13, 2026
- Primary contact
- Nicole Evangelista
- (207) 967-1609
The 30-second brief
The Town of Kennebunkport is seeking proposals for the selection and implementation of an integrated municipal software solution to streamline financial, administrative, and citizen service operations. The system should enhance efficiency, transparency, and data accuracy, and include modules for tax billing, cash receipting, utility billing, payroll, HR, budgeting, accounts payable/receivable, motor vehicle services, and a citizen online portal.
Complete proposal in PDF format, Including qualifications and all requested information.
Vendor qualifications, experience, technical approach, functionality, and cost-effectiveness.
Hear what Kennebunkport plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The Town of Kennebunkport is seeking proposals for the selection and implementation of an integrated municipal software solution to streamline financial, administrative, and citizen service operations.
The system should enhance efficiency, transparency, and data accuracy, and include modules for tax billing, cash receipting, utility billing, payroll, HR, budgeting, accounts payable/receivable, motor vehicle services, and a citizen online portal.
EVALUATION CRITERIA
5- Vendor qualifications
- Experience
- Technical approach
- Functionality
- Cost-effectiveness
REQUIRED DELIVERABLES
Complete proposal in PDF format, Including qualifications and all requested information.
REQUIRED ATTACHMENTS
4- Appendix A: Cost Proposal Form
- Appendix B: Functional Requirements Matrix
- Appendix C: Project Timeline and Implementation Plan
- Appendix D: Vendor References
- Submit to
- [email protected]
- Scope location
- Kennebunkport, Maine
Questions about this RFP
How do I respond to this RFP from Town of Kennebunkport?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Nicole Evangelista.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Kennebunkport in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Nicole Evangelista at (207) 967-1609. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Complete proposal in PDF format, Including qualifications and all requested information.. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Vendor qualifications, experience, technical approach, functionality, and cost-effectiveness." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Kennebunkport?
All active and historical solicitations from Town of Kennebunkport are tracked and searchable. As a city agency, Town of Kennebunkport regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A: Cost Proposal Form, Appendix B: Functional Requirements Matrix, Appendix C: Project Timeline and Implementation Plan, Appendix D: Vendor References. Review the full document from Town of Kennebunkport for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Kennebunkport, Maine. Review the full solicitation for detailed scope requirements.