Request for Proposal – Digital Assets (Photography & Videography Collection)
Jefferson CountyCounty · Charles Town, WV- Due
- Jan 30, 2026
- Deadline passed
- Posted
- Dec 5, 2025
The 30-second brief
Jefferson County, West Virginia is seeking proposals from qualified vendors for the creation and delivery of a comprehensive portfolio of high-quality digital assets, including photographs and videos, to promote the county's civic mission, tourism, and landmarks. The selected vendor will deliver 1,000 total assets, with specific requirements for resolution, content, and metadata.
1,000 total assets (approx. 90% photographs, 10% videos), high-resolution photographs (min 300 DPI), 4K or higher resolution video clips, metadata/keynotes for each asset, five sample photographs, one sample video.
Alignment with Jefferson County's branding and modernization goals, Quality and resolution of photography and videography deliverables, Creativity, usability, and civic engagement potential, Transparency of pricing and revision process, Responsiveness and proposed timeline, Quality of submitted sample assets.
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Summary
Jefferson County, West Virginia is seeking proposals from qualified vendors for the creation and delivery of a comprehensive portfolio of high-quality digital assets, including photographs and videos, to promote the county's civic mission, tourism, and landmarks.
The selected vendor will deliver 1,000 total assets, with specific requirements for resolution, content, and metadata.
EVALUATION CRITERIA
8- Alignment with Jefferson County's branding and modernization goals
- Quality and resolution of photography and videography deliverables
- Creativity
- Usability
- Civic engagement potential
- Transparency of pricing and revision process
- Responsiveness and proposed timeline
- Quality of submitted sample assets
REQUIRED DELIVERABLES
7- 1
- 000 total assets (approx. 90% photographs, 10% videos)
- High-resolution photographs (min 300 DPI)
- 4K or higher resolution video clips
- Metadata/keynotes for each asset
- Five sample photographs
- One sample video
REQUIRED ATTACHMENTS
8- Cover Letter
- Company Overview
- Custom Sample Assets (5 photos + 1 video)
- Project Timeline & Milestones
- Itemized Cost Breakdown
- Equipment & Format Description
- Ownership & Rights Confirmation
- References
- Scope location
- Jefferson County, West Virginia
- Reported agency
- JEFFERSON COUNTY COMMISSION
Questions about this RFP
How do I respond to this RFP from Jefferson County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Jefferson County in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: 1,000 total assets (approx. 90% photographs, 10% videos), high-resolution photographs (min 300 DPI), 4K or higher resolution video clips, metadata/keynotes for each asset, five sample photographs, one sample video.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Alignment with Jefferson County's branding and modernization goals, Quality and resolution of photography and videography deliverables, Creativity, usability, and civic engagement potential, Transpare..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Jefferson County?
All active and historical solicitations from Jefferson County are tracked and searchable. As a county agency, Jefferson County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Company Overview, Custom Sample Assets (5 photos + 1 video), Project Timeline & Milestones, Itemized Cost Breakdown, Equipment & Format Description, Ownership & Rights Confirmation, Refe. Review the full document from Jefferson County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Jefferson County, West Virginia. Review the full solicitation for detailed scope requirements.