James City Service Authority RFP 20270342 Easement Clearing Services 2026
James City Service AuthoritySpecial District · Williamsburg, VA- Due
- Sep 30, 2026
- Deadline passed
- Posted
- Aug 27, 2026
- Primary contact
- Shannon Howlett
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Summary
The James City Service Authority (JCSA) is soliciting proposals under RFP 20270342 for easement clearing and maintenance services across James City County.
The project involves maintaining over 150 miles of permanent water and wastewater pipeline easements, typically 20 feet in width but ranging from 10 to 30 feet. Scope includes cutting trees and shrubs and applying EPA-approved foliar herbicide treatments to saplings and brush in both standard and wetland/aquatic environments to ensure utility accessibility. The primary objective is to eliminate woody vegetation while preserving natural grasses and legumes for soil stability and erosion control. Proposals are due by September 30, 2026, via email to Shannon Howlett.
REQUIRED ATTACHMENTS
EPA approved foliar application herbicide mixture documentation
- Submit to
- [email protected]
- Scope location
- James City County, VA
Questions about this RFP
How do I respond to this RFP from James City Service Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 30, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Shannon Howlett.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including James City Service Authority in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Shannon Howlett. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from James City Service Authority?
All active and historical solicitations from James City Service Authority are tracked and searchable. As a special district agency, James City Service Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: EPA approved foliar application herbicide mixture documentation. Review the full document from James City Service Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: James City County, VA. Review the full solicitation for detailed scope requirements.