James City County Housing Counseling Software RFP 20270356
James City CountyCounty · Williamsburg, VA- Due
- Oct 5, 2026
- Deadline passed
- Posted
- Sep 4, 2026
The 30-second brief
James City County is issuing an Unsealed Request for Proposal (URFP) No. 20270356 for a new software system to support its Housing Counseling program operations and reporting. The procurement is necessary to replace a legacy system and ensure continuity of operations and compliance with applicable reporting requirements. The county seeks an offeror to provide a solution that meets the needs of residents and visitors while adhering to strict terms, conditions, and specifications. Proposals are due by October 5, 2026, at 2:00 PM. Evaluation will be based on the criteria contained within the URFP to determine the best-fit proposal for the contract award.
Best meets the needs of James City County, residents and visitors, strict accordance of terms, conditions, specifications
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Summary
James City County is issuing an Unsealed Request for Proposal (URFP) No. 20270356 for a new software system to support its Housing Counseling program operations and reporting.
The procurement is necessary to replace a legacy system and ensure continuity of operations and compliance with applicable reporting requirements. The county seeks an offeror to provide a solution that meets the needs of residents and visitors while adhering to strict terms, conditions, and specifications. Proposals are due by October 5, 2026, at 2:00 PM. Evaluation will be based on the criteria contained within the URFP to determine the best-fit proposal for the contract award.
EVALUATION CRITERIA
5- Best meets the needs of James City County
- Residents and visitors
- Strict accordance of terms
- Conditions
- Specifications
Questions about this RFP
How do I respond to this RFP from James City County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 5, 2026.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including James City County in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Best meets the needs of James City County, residents and visitors, strict accordance of terms, conditions, specifications" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from James City County?
All active and historical solicitations from James City County are tracked and searchable. As a county agency, James City County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from James City County for the complete list.