Irvington Housing Authority Elevator Upgrades to 81 Union Ave - RFP #2026-23
Irvington Housing AuthorityLocal Housing Authority · Irvington, NJ- Due
- Jun 17, 2026
- Deadline passed
- Posted
- Apr 30, 2026
- Contract term
- 5 years
- Primary contact
- Doug Helmann
- (609) 292-7842
The 30-second brief
Comprehensive modernization of two existing overhead traction passenger elevators at Camptown Gardens Apartments, 81 Union Avenue, Irvington, NJ, under RFP #2026-23. The project includes overhead AC gearless traction type elevators with 2,000 lbs capacity, 200 FPM speed, 11 landings, microprocessor controllers with VVVF-AC regenerative drives, new cab shells and finishes, door equipment, fixtures, and signals. Work requires maintaining one elevator in service at all times, reactivating the unused first-floor rear entrance at Car PE-2, and providing a five-year comprehensive post-modernization maintenance contract. Proposals are due by June 17, 2026, at 2:00 PM, with a non-mandatory pre-proposal site visit on May 20, 2026. Requirements include a 10% proposal guarantee, NJ Business Registration, Public Works Contractor Registration, and adherence to prevailing wage and HUD regulations.
Complete modernization of two 2, 000 lbs overhead AC gearless traction passenger elevators; comprehensive elevator maintenance services for a five-year term
Contractor Qualifications and Firm Experience 25%, Key Personnel Qualifications 25%, Proposed Equipment 20%, Technical Approach and Construction Sequencing 20%, Maintenance Program 10%
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Summary
Comprehensive modernization of two existing overhead traction passenger elevators at Camptown Gardens Apartments, 81 Union Avenue, Irvington, NJ, under RFP #2026-23.
The project includes overhead AC gearless traction type elevators with 2,000 lbs capacity, 200 FPM speed, 11 landings, microprocessor controllers with VVVF-AC regenerative drives, new cab shells and finishes, door equipment, fixtures, and signals. Work requires maintaining one elevator in service at all times, reactivating the unused first-floor rear entrance at Car PE-2, and providing a five-year comprehensive post-modernization maintenance contract. Proposals are due by June 17, 2026, at 2:00 PM, with a non-mandatory pre-proposal site visit on May 20, 2026. Requirements include a 10% proposal guarantee, NJ Business Registration, Public Works Contractor Registration, and adherence to prevailing wage and HUD regulations.
EVALUATION CRITERIA
5- Contractor Qualifications and Firm Experience 25%
- Key Personnel Qualifications 25%
- Proposed Equipment 20%
- Technical Approach and Construction Sequencing 20%
- Maintenance Program 10%
REQUIRED DELIVERABLES
Complete modernization of two 2, 000 lbs overhead AC gearless traction passenger elevators; comprehensive elevator maintenance services for a five-year term
REQUIRED ATTACHMENTS
18- Proposal Guarantee
- Stockholder Disclosure Certification
- Non-Collusion Affidavit
- Business Registration Certificate
- Consent of Surety
- Public Works Contractor Registration Certificate
- Affirmative Action Compliance Notice
- References
- Equipment Certification
- Subcontractor Listing
- Subcontractor Certification Form
- Proposer's or Sub-Contractor's Qualifications
- Form HUD-2530
- Form HUD-5369-A
- Section 3 Requirements Documents
- Acknowledgment of Receipt of Addenda
- Disclosure of Investment Activities in Iran
- Certification of Non-Involvement in Russia or Belarus
REQUIRED STAFFING
3- Submit to
- Irvington Housing Authority, 50 Union Avenue, Suite 702, Irvington, NJ 07111
- Scope location
- Irvington, NJ
Questions about this RFP
How do I respond to this RFP from Irvington Housing Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Irvington Housing Authority, 50 Union Avenue, Suite 702, Irvington, NJ 07111. For questions, contact Doug Helmann.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Irvington Housing Authority in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Doug Helmann at (609) 292-7842. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Maintenance Supervisor, Elevator Mechanics. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Complete modernization of two 2, 000 lbs overhead AC gearless traction passenger elevators; comprehensive elevator maintenance services for a five-year term. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Contractor Qualifications and Firm Experience 25%, Key Personnel Qualifications 25%, Proposed Equipment 20%, Technical Approach and Construction Sequencing 20%, Maintenance Program 10%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Irvington Housing Authority?
All active and historical solicitations from Irvington Housing Authority are tracked and searchable. As a local housing authority agency, Irvington Housing Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Guarantee, Stockholder Disclosure Certification, Non-Collusion Affidavit, Business Registration Certificate, Consent of Surety, Public Works Contractor Registration Certificate, Affirmative A. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Irvington Housing Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Irvington, NJ. Review the full solicitation for detailed scope requirements.