Indianapolis Housing Agency Vacant Unit Preparation and Renovation Roofing Services RFP No. 2026-03
Indianapolis Housing AgencyLocal Housing Authority · Indianapolis, IN- Due
- Oct 16, 2026
- Deadline passed
- Posted
- Sep 25, 2026
- Contract term
- 1 year
- Primary contact
- Jacquelyne Brown
- (317) 261-7185
The 30-second brief
The Indianapolis Housing Agency (IHA) and InSight Development Corporation are soliciting proposals from qualified contractors for Vacant Unit Preparation and Renovation Roofing Services for approximately 300 vacant dwelling units on an agency-wide basis, including public housing and Housing Choice Voucher programs in Indianapolis and Marion County, Indiana. The scope includes roof repairs and replacement on residential dwellings using EPDM, asphalt shingled, and coal-tar pitched roofing, along with gutter and downspout replacement, flashing, roof penetration repairs, debris cleanup, and unit turnover services. The contract term is one year with options to renew for up to four additional one-year terms. The submission deadline is October 16, 2026, at 2:00 p.m. EDT, with questions due by October 6, 2026. Davis-Bacon wage requirements, HUD maintenance wage rates, background checks, and a 12-month warranty on labor and workmanship apply.
Regular hourly labor rate (Rofer), Regular hourly labor rate (Laborer), Overtime labor rate (Roofer), Overtime labor rate (Laborer), Emergency/After-hours rate (Roofer), Material markup, Gutter replacement, Downspout Replacement
Firm Experience & Qualifications (30 points), Staffing & Project Management Plan (20 points), Resources, Materials & Logistics (10 points), Past Performance & References (10 points), Price / Fees - Labor markup (20 points), Section 3 & Participation (10 points)
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Summary
The Indianapolis Housing Agency (IHA) and InSight Development Corporation are soliciting proposals from qualified contractors for Vacant Unit Preparation and Renovation Roofing Services for approximately 300 vacant dwelling units on an agency-wide basis, including public housing and Housing Choice Voucher programs in Indianapolis and Marion County, Indiana.
The scope includes roof repairs and replacement on residential dwellings using EPDM, asphalt shingled, and coal-tar pitched roofing, along with gutter and downspout replacement, flashing, roof penetration repairs, debris cleanup, and unit turnover services. The contract term is one year with options to renew for up to four additional one-year terms. The submission deadline is October 16, 2026, at 2:00 p.m. EDT, with questions due by October 6, 2026. Davis-Bacon wage requirements, HUD maintenance wage rates, background checks, and a 12-month warranty on labor and workmanship apply.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
8- Regular hourly labor rate (Rofer)
- Regular hourly labor rate (Laborer)
- Overtime labor rate (Roofer)
- Overtime labor rate (Laborer)
- Emergency/After-hours rate (Roofer)
- Material markup
- Gutter replacement
- Downspout Replacement
REQUIRED ATTACHMENTS
HUD-5369 Instructions to Bidders for Contracts Public and Indian Housing Programs, HUD-5369-A Representations, Certifications, and Other Statements of Bidders, HUD-5369-B Instructions to Offerors, Non-Construction, HUD-5369-C Certification of Offerors, Non-Construction Contract, HUD-5370-C General Conditions for Non-Construction Contracts Section I, Certificate of Non-Organizational Conflict of Interest, Certificate of Non-Segregated Facilities, Non-Collusive | Non-Identity of Interest Affidavit, Conflict of Interest Disclosure Certification - Indianapolis Housing Agency, Section 3 Contractor Initial Response Form, E-Verify Compliance Affidavit, Certificate of Insurance, Three References
REQUIRED STAFFING
Roofer, Laborer
- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- Indianapolis, IN
Questions about this RFP
How do I respond to this RFP from Indianapolis Housing Agency?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Jacquelyne Brown.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Indianapolis Housing Agency in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jacquelyne Brown at (317) 261-7185. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Roofer, Laborer. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Regular hourly labor rate (Rofer), Regular hourly labor rate (Laborer), Overtime labor rate (Roofer), Overtime labor rate (Laborer), Emergency/After-hours rate (Roofer), Material markup, Gutter replacement, Downspout Replacement. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Firm Experience & Qualifications (30 points), Staffing & Project Management Plan (20 points), Resources, Materials & Logistics (10 points), Past Performance & References (10 points), Price / Fees - La..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Indianapolis Housing Agency?
All active and historical solicitations from Indianapolis Housing Agency are tracked and searchable. As a local housing authority agency, Indianapolis Housing Agency regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: HUD-5369 Instructions to Bidders for Contracts Public and Indian Housing Programs, HUD-5369-A Representations, Certifications, and Other Statements of Bidders, HUD-5369-B Instructions to Offerors, Non. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Indianapolis Housing Agency for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Indianapolis, IN. Review the full solicitation for detailed scope requirements.