Indiana University Integrated Campus Safety Platform RFP-TEC-1952-2027
Indiana University-Purdue University-IndianapolisHigher Ed · Indianapolis, IN- Due
- Sep 29, 2026
- Deadline passed
- Posted
- Aug 27, 2026
- Contract term
- 3 years
- Primary contact
- Jennifer Guynn
The 30-second brief
Indiana University (IU) is soliciting proposals for a comprehensive Integrated Campus Safety Platform across its nine-campus footprint and additional awareness-only sites. The procurement is divided into three components: (A) an enterprise-grade Emergency Mass Notification System (EMNS), (B) a modern Campus Emergency Blue Light Phone System to replace aging POTS infrastructure, and (C) vendor-agnostic Security Operations Center (SOC) / Situational Awareness Software for real-time monitoring and incident management. The solution must integrate with existing systems including Milestone XProtect VMS, Hanwha cameras, CBORD access control, and Microsoft Teams. Proposals are due September 29, 2026, via the JAGGAER Supplier Portal. The university anticipates a 5-year total cost of ownership model for a population of approximately 157,000 users.
5-year TCO model, Executive leadership chart, Client references, Higher education client list, Case studies, Warranty terms, HECVAT FULL 3.03 worksheet
Ability to meet technical specifications/scope of work, Total Cost of Ownership, Ability to meet compliance requirements, References, Terms and Conditions
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Summary
Indiana University (IU) is soliciting proposals for a comprehensive Integrated Campus Safety Platform across its nine-campus footprint and additional awareness-only sites.
The procurement is divided into three components: (A) an enterprise-grade Emergency Mass Notification System (EMNS), (B) a modern Campus Emergency Blue Light Phone System to replace aging POTS infrastructure, and (C) vendor-agnostic Security Operations Center (SOC) / Situational Awareness Software for real-time monitoring and incident management. The solution must integrate with existing systems including Milestone XProtect VMS, Hanwha cameras, CBORD access control, and Microsoft Teams. Proposals are due September 29, 2026, via the JAGGAER Supplier Portal. The university anticipates a 5-year total cost of ownership model for a population of approximately 157,000 users.
EVALUATION CRITERIA
5- Ability to meet technical specifications/scope of work
- Total Cost of Ownership
- Ability to meet compliance requirements
- References
- Terms and Conditions
REQUIRED DELIVERABLES
7- 5-year TCO model
- Executive leadership chart
- Client references
- Higher education client list
- Case studies
- Warranty terms
- HECVAT FULL 3.03 worksheet
REQUIRED ATTACHMENTS
4- Section F. SOW Requirements Excel spreadsheet
- Sample contracts
- Service Level Agreements
- Accessibility evaluation report
- Submit to
- JAGGAER Supplier Portal
- Duration
- 60 months
- Scope location
- Bloomington, IN
- Reported agency
- Indiana University
Questions about this RFP
How do I respond to this RFP from Indiana University-Purdue University-Indianapolis?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: JAGGAER Supplier Portal. For questions, contact Jennifer Guynn.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Indiana University-Purdue University-Indianapolis in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jennifer Guynn. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 5-year TCO model, Executive leadership chart, Client references, Higher education client list, Case studies, Warranty terms, HECVAT FULL 3.03 worksheet. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Ability to meet technical specifications/scope of work, Total Cost of Ownership, Ability to meet compliance requirements, References, Terms and Conditions" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Indiana University-Purdue University-Indianapolis?
All active and historical solicitations from Indiana University-Purdue University-Indianapolis are tracked and searchable. As a higher ed agency, Indiana University-Purdue University-Indianapolis regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Section F. SOW Requirements Excel spreadsheet, sample contracts, Service Level Agreements, accessibility evaluation report. Review the full document from Indiana University-Purdue University-Indianapolis for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bloomington, IN. Review the full solicitation for detailed scope requirements.