Indiana Public Retirement System Request for Proposals for Contract Lifecycle Management System - RFP 26-04
Indiana Public Retirement System | State of IndianaState · Indianapolis, IN- Due
- Oct 16, 2026
- Deadline passed
- Posted
- Sep 8, 2026
- Contract term
- 2 years
- Primary contact
- Kevin Marshall
- (317) 232-6576
The 30-second brief
The Indiana Public Retirement System (INPRS) is seeking proposals from qualified firms to provide and implement a comprehensive Contract Lifecycle Management (CLM) System under RFP Number 26-04. The scope includes replacing current manual contracting processes with a software solution supporting contract requests, drafting, redlining in Microsoft Word, version history, negotiation, workflow routing, approval of Authorization Letters, e-signatures via DocuSign integration, execution storage, and upcoming renewal tracking. The system must also support approximately 5,000 existing contracts transferred from Conga Contracts, provide ad hoc reporting, manage vendor documents such as Certificates of Insurance and Form W-9s, and provide a publicly accessible web portal for executed contracts without login credentials. Proposals are due by October 16, 2026, at 3:00 PM EDT. The initial contract term is two years with renewal options not to exceed a total of ten years.
Fulfilling requirements set forth in the RFP, Technical knowledge, skills, and other competencies, Respondent qualifications, Quality and completeness of responses, Quality of references, Experience and track record, Price, Quality of finalist presentation, Additional qualifying factors
Get notified when Indiana Public Retirement System | State of Indiana posts the next one.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The Indiana Public Retirement System (INPRS) is seeking proposals from qualified firms to provide and implement a comprehensive Contract Lifecycle Management (CLM) System under RFP Number 26-04.
The scope includes replacing current manual contracting processes with a software solution supporting contract requests, drafting, redlining in Microsoft Word, version history, negotiation, workflow routing, approval of Authorization Letters, e-signatures via DocuSign integration, execution storage, and upcoming renewal tracking. The system must also support approximately 5,000 existing contracts transferred from Conga Contracts, provide ad hoc reporting, manage vendor documents such as Certificates of Insurance and Form W-9s, and provide a publicly accessible web portal for executed contracts without login credentials. Proposals are due by October 16, 2026, at 3:00 PM EDT. The initial contract term is two years with renewal options not to exceed a total of ten years.
EVALUATION CRITERIA
11- Fulfilling requirements set forth in the RFP
- Technical knowledge
- Skills
- Other competencies
- Respondent qualifications
- Quality and completeness of responses
- Quality of references
- Experience and track record
- Price
- Quality of finalist presentation
- Additional qualifying factors
REQUIRED ATTACHMENTS
4- Transmittal letter
- Business proposal
- Fee proposal
- Form W-9
- Submit to
- [email protected]
- Duration
- 120 months
- Scope location
- Indianapolis, IN
- Reported agency
- Indiana Public Retirement System
Questions about this RFP
How do I respond to this RFP from Indiana Public Retirement System | State of Indiana?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 16, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Kevin Marshall.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Indiana Public Retirement System | State of Indiana in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kevin Marshall at (317) 232-6576. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Fulfilling requirements set forth in the RFP, Technical knowledge, skills, and other competencies, Respondent qualifications, Quality and completeness of responses, Quality of references, Experience a..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Indiana Public Retirement System | State of Indiana?
All active and historical solicitations from Indiana Public Retirement System | State of Indiana are tracked and searchable. As a state agency, Indiana Public Retirement System | State of Indiana regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Transmittal letter, Business proposal, Fee proposal, Form W-9. Review the full document from Indiana Public Retirement System | State of Indiana for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Indianapolis, IN. Review the full solicitation for detailed scope requirements.