Indiana Department of Administration - Fleet GPS / Telematics Services - RFP 27-88426 (2026)
Office of the Governor of Indiana | State of IndianaState · Indianapolis, IN- Due
- Nov 10, 2026
- 12 days left
- Posted
- Sep 16, 2026
- Contract term
- 4 years
- Primary contact
- Robert Cohen
- (317) 232-3061
The 30-second brief
The Indiana Department of Administration, on behalf of all state agencies, seeks a turnkey, enterprise-grade Fleet Telematics and GPS Tracking solution to support approximately 7,725 vehicles across agencies including INDOT, DNR, DOC, and ISP. The scope requires cellular-enabled GPS tracking hardware compatible with OBD-II and J1939 protocols, a cloud-hosted software platform with real-time tracking and route playback, vehicle diagnostics, driver behavior monitoring and safety scoring, user-defined geofencing, and comprehensive reporting. Vendors must provide installation, maintenance, training, and documentation while adhering to strict security, data retention of at least 365 days, and State-owned cloud tenant or approved hosting requirements. Proposals are due by November 10, 2026, at 3:00 PM Eastern Time, with an established IVOSB subcontracting goal of 3%.
Cellular-enabled GPS tracking hardware; Web-based telematics software platform; Ongoing maintenance and technical support services; Compliant, Secure data retention and archiving; User and administrator training materials and sessions
Management Assessment/Quality (Business and Technical Proposal) 50 pts, Price 30 pts, Buy Indiana Initiative 5 pts, Indiana Veteran Owned Small Business Subcontractor Commitment 5 pts
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Summary
The Indiana Department of Administration, on behalf of all state agencies, seeks a turnkey, enterprise-grade Fleet Telematics and GPS Tracking solution to support approximately 7,725 vehicles across agencies including INDOT, DNR, DOC, and ISP. The scope requires cellular-enabled GPS tracking hardware compatible with OBD-II and J1939 protocols, a cloud-hosted software platform with real-time tracking and route playback, vehicle diagnostics, driver behavior monitoring and safety scoring, user-defined geofencing, and comprehensive reporting.
Vendors must provide installation, maintenance, training, and documentation while adhering to strict security, data retention of at least 365 days, and State-owned cloud tenant or approved hosting requirements. Proposals are due by November 10, 2026, at 3:00 PM Eastern Time, with an established IVOSB subcontracting goal of 3%.
EVALUATION CRITERIA
4- Management Assessment/Quality (Business and Technical Proposal) 50 pts
- Price 30 pts
- Buy Indiana Initiative 5 pts
- Indiana Veteran Owned Small Business Subcontractor Commitment 5 pts
REQUIRED DELIVERABLES
5- Cellular-enabled GPS tracking hardware
- Web-based telematics software platform
- Ongoing maintenance and technical support services
- Compliant, Secure data retention and archiving
- User and administrator training materials and sessions
REQUIRED ATTACHMENTS
7- Attachment A
- Attachment D Cost Proposal
- Attachment E Business Proposal
- Attachment F Technical Proposal
- Attachment J Attestation Form
- AI Technical Proposal Questions
- Infrastructure Overview
- Submit to
- https://www.in.gov/idoa/procurement/supplier-resource-center/requirements-to-do-business-with-the-state/bidder-profile-registration/manage-my-bidder-profile/submitting-a-bid/
- Duration
- 60 months
- Scope location
- Indianapolis, IN
- Projected sq ft
- 7,725 sq ft
- Reported agency
- State of Indiana
Questions about this RFP
How do I respond to this RFP from Office of the Governor of Indiana | State of Indiana?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.in.gov/idoa/procurement/supplier-resource-center/requirements-to-do-business-with-the-state/bidder-profile-registration/manage-my-bidder-profile/submitting-a-bid/. For questions, contact Robert Cohen.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Office of the Governor of Indiana | State of Indiana in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Robert Cohen at (317) 232-3061. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Cellular-enabled GPS tracking hardware; Web-based telematics software platform; Ongoing maintenance and technical support services; Compliant, Secure data retention and archiving; User and administrator training materials and sessions. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Management Assessment/Quality (Business and Technical Proposal) 50 pts, Price 30 pts, Buy Indiana Initiative 5 pts, Indiana Veteran Owned Small Business Subcontractor Commitment 5 pts" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Office of the Governor of Indiana | State of Indiana?
All active and historical solicitations from Office of the Governor of Indiana | State of Indiana are tracked and searchable. As a state agency, Office of the Governor of Indiana | State of Indiana regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 10, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A, Attachment D Cost Proposal, Attachment E Business Proposal, Attachment F Technical Proposal, Attachment J Attestation Form, AI Technical Proposal Questions, Infrastructure Overview. Review the full document from Office of the Governor of Indiana | State of Indiana for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Indianapolis, IN. The total projected area is 7725 sq ft. Review the full solicitation for detailed scope requirements.