Indian Prairie School District 204 - Communications Consulting Services - RFP 2026
Indian Prairie CUSD 204School · Aurora, IL- Due
- Sep 30, 2026
- Deadline passed
- Duration
- 3 months
- Primary contact
- Michelle Carter
The 30-second brief
Indian Prairie School District 204 seeks a qualified communications firm to support and facilitate the community engagement component of its upcoming strategic planning process. The selected firm will develop and execute a comprehensive engagement plan, conduct approximately 20 to 30 small-group in-person focus group interviews of 90 minutes each, maintain verbatim recordings, conduct individual stakeholder interviews, provide synthesis and analysis of findings to the Steering Committee, and ensure all data handling complies with FERPA. The submission deadline is September 30, 2026, at 5:00pm, with questions due by September 23, 2026. Responses must be submitted via email as a single PDF to [email protected]. The anticipated project timeline runs from November 1, 2026, to February 1, 2027.
Summarized findings aligned to themes determined by the Steering Committee; Initial meeting with the Steering Committee and final presentation of findings at the conclusion of the process; Bi-weekly check-in calls with the Superintendent or designee for progress updates
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Summary
Indian Prairie School District 204 seeks a qualified communications firm to support and facilitate the community engagement component of its upcoming strategic planning process.
The selected firm will develop and execute a comprehensive engagement plan, conduct approximately 20 to 30 small-group in-person focus group interviews of 90 minutes each, maintain verbatim recordings, conduct individual stakeholder interviews, provide synthesis and analysis of findings to the Steering Committee, and ensure all data handling complies with FERPA. The submission deadline is September 30, 2026, at 5:00pm, with questions due by September 23, 2026. Responses must be submitted via email as a single PDF to [email protected]. The anticipated project timeline runs from November 1, 2026, to February 1, 2027.
REQUIRED DELIVERABLES
3- Summarized findings aligned to themes determined by the Steering Committee
- Initial meeting with the Steering Committee and final presentation of findings at the conclusion of the process
- Bi-weekly check-in calls with the Superintendent or designee for progress updates
REQUIRED ATTACHMENTS
5- A detailed description of relevant experience in community engagement and strategic planning
- Resumes for key facilitators and other staff with leadership over the project
- Three professional references from similar projects in school districts or similar public service organizations
- A project plan overview
- A projected cost for the full scope of work
- Submit to
- [email protected]
- Scope location
- Aurora, IL
- Reported agency
- Indian Prairie School District 204
Questions about this RFP
How do I respond to this RFP from Indian Prairie CUSD 204?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Michelle Carter.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Indian Prairie CUSD 204 in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Michelle Carter. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Summarized findings aligned to themes determined by the Steering Committee; Initial meeting with the Steering Committee and final presentation of findings at the conclusion of the process; Bi-weekly check-in calls with the Superintendent or designee for progress updates. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Indian Prairie CUSD 204?
All active and historical solicitations from Indian Prairie CUSD 204 are tracked and searchable. As a school agency, Indian Prairie CUSD 204 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: A detailed description of relevant experience in community engagement and strategic planning; Resumes for key facilitators and other staff with leadership over the project; Three professional referenc. Review the full document from Indian Prairie CUSD 204 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Aurora, IL. Review the full solicitation for detailed scope requirements.