Illinois State Toll Highway Authority Professional Services Bulletin No. 26-3 - PMO Contract - Program Management Office and Technical/Administrative Services I-26-2900 (2026)
Illinois State Toll Highway Authority | State of IllinoisState · Downers Grove, IL- Due
- Oct 21, 2026
- Deadline passed
- Posted
- Sep 3, 2026
- Contract term
- 5 years
- Primary contact
- Catrice Hardwick-Giles
- (630) 241-6800 ext 4653
The 30-second brief
The Illinois State Toll Highway Authority requests Statements of Interest (SOIs) for Professional Services Bulletin No. 26-3, Item 1 (Project No. I-26-2900), providing comprehensive Program Management Office (PMO) and Technical/Administrative Services on an as-needed basis across the Tollway system and its capital programs, including Move Illinois ($15 billion), Bridging the Future ($2 billion), and Driving Connections ($26.5 billion). Scope encompasses program governance, overall program management, procurement support, CE coordination, risk and resiliency management, program reporting, contract claims administration, errors and omissions review, stakeholder engagement, program controls, cost estimating, scheduling, change management, design and construction management, land acquisition, IGAs, staff supplementation, program development, diversity program support (DBE/EEO/SBI/CW/Veteran/TA), fiber optic and utility coordination, ITS deployment, administrative assistance, technology coordination support, business systems coordination, web-based program management oversight, document control management, communications, data analytics, training, and innovation. The contract includes an initial 5-year term with option(s) to renew up to an additional 5 years (maximum 10 years total). Participation goals include 28% D/M/WBE and 3% VOSB/SDVOSB. SOIs are due by October 21, 2026, at 4:30 PM (CT) via the Trimble Unity Construct platform. An optional virtual pre-proposal meeting will be held on September 15, 2026, at 9:00 AM (CT) via Microsoft Teams. Questions are due by October 9, 2026, at 4:30 PM (CT). Evaluation criteria: Program Controls & Financial Stewardship (25), Innovation & Technology Integration (10), Relevant Experience & Past Performance (25), Key Personnel & Organizational Depth (20), Workforce Equity, Development and Compliance (20). Prequalification required in Special Services (Project Controls) by IDOT.
Program Management Office (PMO) and Technical/Administrative Services; Program Governance Plan; Annual Work Plan (AWP); Master Program Schedule; Risk Register and Resiliency Reports; Change Management Log and Impact Assessments; KPI Dashboards and Executive Scorecards; Procurement Quality Assurance Checklists and Review Matrices; Training Materials; Program Closeout Handbook and Lessons Learned Reports; Document Control Logs and Data Audit Reports; Innovation Tracking Log; Knowledge Repository Index; Transition and Continuity Plan
Program Controls & Financial Stewardship (cost/schedule/risk management, automation, reporting, KPIs) 25, Innovation & Technology Integration (proven + proposed) 10, Relevant Experience & Past Performance (similar scale, complexity, Illinois Tollway familiarity) 25, Key Personnel & Organizational Depth 20, Workforce Equity, Development and Compliance 20
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Summary
The Illinois State Toll Highway Authority requests Statements of Interest (SOIs) for Professional Services Bulletin No. 26-3, Item 1 (Project No.
I-26-2900), providing comprehensive Program Management Office (PMO) and Technical/Administrative Services on an as-needed basis across the Tollway system and its capital programs, including Move Illinois ($15 billion), Bridging the Future ($2 billion), and Driving Connections ($26.5 billion). Scope encompasses program governance, overall program management, procurement support, CE coordination, risk and resiliency management, program reporting, contract claims administration, errors and omissions review, stakeholder engagement, program controls, cost estimating, scheduling, change management, design and construction management, land acquisition, IGAs, staff supplementation, program development, diversity program support (DBE/EEO/SBI/CW/Veteran/TA), fiber optic and utility coordination, ITS deployment, administrative assistance, technology coordination support, business systems coordination, web-based program management oversight, document control management, communications, data analytics, training, and innovation. The contract includes an initial 5-year term with option(s) to renew up to an additional 5 years (maximum 10 years total). Participation goals include 28% D/M/WBE and 3% VOSB/SDVOSB. SOIs are due by October 21, 2026, at 4:30 PM (CT) via the Trimble Unity Construct platform. An optional virtual pre-proposal meeting will be held on September 15, 2026, at 9:00 AM (CT) via Microsoft Teams. Questions are due by October 9, 2026, at 4:30 PM (CT). Evaluation criteria: Program Controls & Financial Stewardship (25), Innovation & Technology Integration (10), Relevant Experience & Past Performance (25), Key Personnel & Organizational Depth (20), Workforce Equity, Development and Compliance (20). Prequalification required in Special Services (Project Controls) by IDOT.
EVALUATION CRITERIA
Program Controls & Financial Stewardship (cost/schedule/risk management, automation, reporting, KPIs) 25, Innovation & Technology Integration (proven + proposed) 10, Relevant Experience & Past Performance (similar scale, complexity, Illinois Tollway familiarity) 25, Key Personnel & Organizational Depth 20, Workforce Equity, Development and Compliance 20
REQUIRED DELIVERABLES
14- Program Management Office (PMO) and Technical/Administrative Services
- Program Governance Plan
- Annual Work Plan (AWP)
- Master Program Schedule
- Risk Register and Resiliency Reports
- Change Management Log and Impact Assessments
- KPI Dashboards and Executive Scorecards
- Procurement Quality Assurance Checklists and Review Matrices
- Training Materials
- Program Closeout Handbook and Lessons Learned Reports
- Document Control Logs and Data Audit Reports
- Innovation Tracking Log
- Knowledge Repository Index
- Transition and Continuity Plan
REQUIRED ATTACHMENTS
Exhibit A - Proposed Staff, Exhibit C - Current Obligations, Exhibit D - Availability of Key Project Personnel, Exhibit E - Partnering for Growth Program (if applicable), Exhibit F - Veteran Small Business Participation and Utilization Plan, Exhibit H - DBE Participation and Utilization Plan, Illinois Tollway Standard Business Terms and Conditions, SOITEAM Data, Vendor Disclosures (Forms A) or IPG Active Registration Vendor Disclosures (Forms B), Firm's Commitment and Signature Form, DBE and VOSB Evidence (current certification letters), Teaming Agreement (if applicable)
REQUIRED STAFFING
6- Submit to
- https://app.e-builder.net/
- Duration
- 120 months
- Scope location
- Downers Grove, IL
- Reported agency
- Illinois State Toll Highway Authority
Questions about this RFP
How do I respond to this RFP from Illinois State Toll Highway Authority | State of Illinois?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://app.e-builder.net/. For questions, contact Catrice Hardwick-Giles.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Illinois State Toll Highway Authority | State of Illinois in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Catrice Hardwick-Giles at (630) 241-6800 ext 4653. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: PMO Program Manager, PMO Program Engineer, PMO Program Controls Manager, PMO Design Manager, PMO Construction Manager, PMO Contract Administration Manager. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Program Management Office (PMO) and Technical/Administrative Services; Program Governance Plan; Annual Work Plan (AWP); Master Program Schedule; Risk Register and Resiliency Reports; Change Management Log and Impact Assessments; KPI Dashboards and Executive Scorecards; Procurement Quality Assurance. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Program Controls & Financial Stewardship (cost/schedule/risk management, automation, reporting, KPIs) 25, Innovation & Technology Integration (proven + proposed) 10, Relevant Experience & Past Perform..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Illinois State Toll Highway Authority | State of Illinois?
All active and historical solicitations from Illinois State Toll Highway Authority | State of Illinois are tracked and searchable. As a state agency, Illinois State Toll Highway Authority | State of Illinois regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A - Proposed Staff, Exhibit C - Current Obligations, Exhibit D - Availability of Key Project Personnel, Exhibit E - Partnering for Growth Program (if applicable), Exhibit F - Veteran Small Bus. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Illinois State Toll Highway Authority | State of Illinois for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Downers Grove, IL. Review the full solicitation for detailed scope requirements.
